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Document Control Manager
Jacobs
Manage document control team and systems ensuring compliance and efficient handling.
9d ago
$139,360 - $156,000
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Atlanta, GA
Office Full-Time
Company Size
45,000 Employees
Service Specialisms
Architecture & interiors
Construction
Engineering
Environmental
Information technology
Integrated Project Services
Operations & Maintenance
Planning
Sector Specialisms
Advanced Manufacturing
Cities & Places
Energy
Environmental
National Security & Defense
Life Sciences
Transportation
Water
Role
What you would be doing
dms administration
document control
policy development
team leadership
compliance management
filing protocol
- Assume responsibility for the management and oversight of the Document Control office/department within the capital program. This role includes strategic planning, resource allocation, and continuous improvement initiatives aimed at elevating the standards and performance of document control processes across the organization.
- Supervise the efficient processing of all incoming and outgoing program documentation. This involves ensuring that documents are correctly reviewed, approved, and distributed to relevant stakeholders in a timely manner.
- Ensures compliance with departmental policies and procedures, including the interpretation of requirements when necessary.
- Thoroughly understand and implement the requirements for maintaining project record documents as specified in project contracts. This includes ensuring that all documentation complies with industry standards and regulatory requirements, mitigating risks associated with non-compliance.
- Create, develop, and implement comprehensive policies and procedures for document control. Ensure that these guidelines adhere to compliance standards and industry best practices, promoting consistency and reliability in document handling.
- Take charge of the installation, administration, and ongoing maintenance of the Document Management System (DMS). This system is essential for tracking, retrieving, updating, and maintaining all program and project documents, ensuring that information is readily accessible and organized.
- Ensure the systematic organization of all contract documents within a structured filing protocol. This organization facilitates easy filing and retrieval of critical documentation, such as administrative files, bid proposals, daily and monthly reports, test results, meeting minutes, drawings, program sketches, and general correspondence. Prioritize clarity and ease of access to support team workflows.
- Lead and manage a team of document control professionals, providing them with clear guidance and support. Establish performance metrics to ensure high standards of quality compliance and foster a collaborative environment where team members can thrive and develop their skills.
- Comprehends project delivery programs in terms of potential documents and their filing requirements, paying attention to terminology and project stages.
- Assess and validate the client’s filing protocol process to identify strengths and weaknesses. Recommend and implement opportunities for enhancing system efficiencies, thus improving the overall effectiveness of document management.
- Develop and maintain a comprehensive Document Control System that includes automated tracking logs and workflows. This system is crucial for maintaining order and accuracy in document management processes.
What you bring
relational db
ms office
business degree
10+ years
document control
supervisory
- Understands the use of relational databases.
- Minimum of 5 years’ experience as a Manager of Document Control in a supervisory role; or
- BA or BS in Business Management
- Minimum of ten (10) plus years’ experience in Construction Management, Program Management, and/or Construction Industry
- Excellent verbal and written communication skills.
- Able to effectively communicate before clients, contractors, or employees of the organization.
- Understands the organizational structure of programs and projects and enforces vetting and filing protocols.
- Possesses supervisory skills for daily operations and provides necessary training for individuals.
- Possesses outstanding computer skills, proficient in the MS Office productivity suite, including Excel, Word, Access, PowerPoint, and Outlook.
- Capable of prioritizing and organizing work efforts for both one and staff.
- Skilled in analyzing and solving problems related to document control, management, versioning, archiving, and retrieval.
- Experienced in using both large-format and small-format plotters, printers, and scanners.
- Demonstrates strong interpersonal skills when collaborating with various departments and personalities to achieve mission success.
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Training + DevelopmentInformation not given or found
Interview process
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People also searched
Company
Overview
Founded 1947
Year Established
The firm was established in 1947 by Joseph J. Jacobs as a small engineering venture.
Revenue $14–16B
Annual Revenue Range
The company generates annual revenue between $14 billion and $16 billion.
Backlog $22B
Backlog Value
The firm maintains a robust backlog of approximately $22 billion.
Rank #1 ENR
Top 500 Rank
The company consistently ranks at the top of ENR's Top 500 Design Firms list.
- Headquartered in Dallas, it has evolved into a global powerhouse delivering consulting, technical, scientific and project delivery services.
- Its portfolio spans transformative projects—clean water systems, data centers, rail expansions, offshore wind roadmaps, and wastewater plants.
- Specialising in advanced manufacturing, cities & places, energy, environmental, national security & defense, life sciences, transportation and water sectors.
- Jacobs has reshaped itself via key moves—spinning off government services, acquiring CH2M in 2017, and exiting traditional oil & gas units.
- Projects often tackle high-stakes, complex challenges: wastewater treatment in Vancouver, LIRR station upgrades, and AI data centres in Portugal.
- Unusually, the firm shifted its HQ from California to Dallas in 2016 to align with its expanding national and global reach.
- We do things right. We always act with integrity – taking responsibility for our work, caring for our people and staying focused on safety and sustainability. We make investments in our clients, people and communities, so we can grow together.
- We challenge the accepted. We know that to create a better future, we must ask difficult questions. We always stay curious and are not afraid to try new things.
- We aim higher. We do not settle – always looking beyond to raise the bar and deliver with excellence. We are committed to our clients by bringing innovative solutions that lead to profitable growth and shared success.
- We live inclusion. We put people at the heart of our business. We embrace different perspectives, collaborating to make a positive impact. Through an unparalleled focus on inclusion with a diverse team of visionaries, thinkers and doers, we build trust – in each other and across our company.
100% Renewable Energy
Sustainability Achievement
Achieved 100% renewable energy and net-zero carbon emissions for operations (Scopes 1, 2, and business travel) in 2020, aligned with the PAS 2060 standard.
61% Emissions Reduction
GHG Reduction Milestone
Reduced total value-chain GHG emissions by 61% by FY 22 (from FY 19 baseline) to 130,232 tCO₂e, maintaining net-zero for Scopes 1, 2, and travel emissions after offsets and certificates.
$50/tonne CO₂e
Carbon Pricing Initiative
Introduced carbon pricing of $50 USD per tonne CO₂e on business travel, with generated revenue funding carbon reduction initiatives.
65% Suppliers Target
Supplier Sustainability Commitment
Committed to ensuring 65% of suppliers by spend have science-based targets by 2025.
- Committed to becoming carbon negative for operations and travel by 2030.
- Science-based target for full value-chain (Scope 1, 2, and 3) net-zero greenhouse gas emissions by 2040.
- Joined The Climate Pledge: carbon-neutral by 2040, a decade ahead of Paris Agreement.
- Introduced carbon pricing ($50 USD per tonne CO₂e) on business travel with generated revenue funding carbon reduction initiatives.
- Launched inaugural sustainability-linked bonds in FY 23 tied to gender equality (UN SDG 5/10) and climate action (UN SDG 13).
- Climate Action Plan: ensure every project becomes a climate-response opportunity; maintain carbon neutrality and 100% low-carbon electricity.
45%
Female or Ethnically Diverse Representation
45% of the Board of Directors are female or ethnically diverse.
63%
Diverse Executives
The Executive Leadership Team comprises 63% diverse members.
40%
Women in Leadership
40% of the Executive Leadership Team are women.
8 Networks
Employee Networks
Eight employee networks representing diverse groups within the company.
- To be the employer of choice and recognized globally for attracting diverse talent where inclusion is our differentiator in bringing innovative thought and solutions to our clients.
- Create an environment where diverse employees want to join, feel they belong and will thrive.
- Underwent full pay equity review annually, with budget allocated to rectify inequities in like‑for‑like roles.
- Instituted inclusion and diversity goals within senior leadership compensation metrics since FY 19.
- Committed to launching conscious inclusion training for all employees.
- Partnered with external organizations (e.g., NSBE, SHPE, Catalyst) and recognized by HRC, Disability Equality Index, Times Top 50 Employers for Women, Australia WGEA Employer of Choice.
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