Equipment Coordinator

Overview

Manages equipment purchase orders, paperwork flow, asset tracking, and administrative support.

Key Responsibilities

• parts tracking
• purchase orders
• packing slips
• good receipt
• asset management
• document approval

Tasks

-Tracks parts cores for return and credits. -Issues POs for all equipment parts or services purchases authorized limit of $100 as established by company policies for this position. -- Work generally is performed in an office environment, although periodic visits to the various construction sites will be required. -Ensures packing slips have all required information; equip #, PO #, authorized signature, quantities and price. -Complete Good Receipt for all packing slips verifying all information on packing slip is correct and has been received. -Ensures POs have correct information recorded; cost center, material code, quantity, expected price, management unit, general ledger code, and tax code. -Ensures credit slips have all required information; equip #, PO #, authorized signature, quantities and price. -Ensures source document accuracy and complete information such as labor, parts, and purchase order information is recorded on each document. -Performs daily activities needed to accurately manage assets. -Ensure packing slip is sent to Accounts Payable for processing. -Performs daily activities for flow of paperwork through repair, transport, payroll systems by maintaining accountability of all paperwork. -Ensures all POs greater than authority limit are approved by Equipment Manager prior to being issued.

Requirements

• sap
• ms office
• analytical
• customer service
• problem solving
• 2 years

What You Bring

-Excellent organizational skills, including the ability to establish priorities and meet deadlines under pressure. -Frequent ability to operate standard office equipment, using hand and arm dexterity. -Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to focus. -Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel and PowerPoint, as well as SAP. -Infrequent ability to lift general office documents and materials up to 10 lbs. -Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed. -Strong analytical skills, including an aptitude to manage detailed quantitative information. -Frequent ability to talk and hear, both in person and by telephone. -Demonstrated ability to provide efficient, professional equipment support, including strong problem-solving skills. -- Frequent ability to sit for long periods of time. -Strong customer-service skills. -- Minimum 2 years of clerical equipment experience required.

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About Hubbard Construction Company

-Focus on heavy civil and infrastructure projects, contributing to vital infrastructure in Florida. -Experience spans roadways, bridges, utilities, and transportation systems. -Known for involvement in some of the largest and most complex transportation projects in the region. -Reputation for delivering high-quality results on time with a focus on safety and excellence. -Adapted to changing industry needs by embracing technology and innovation. -Projects contribute to community improvement and economic growth through better transportation networks. -Legacy built on collaboration, skilled craftsmanship, and client satisfaction.

Sector Specialisms