Executive Assistant at Gleeds in Riyadh, Riyadh, Saudi Arabia | Kablio
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Executive Assistant
Gleeds
Global provider of project management, cost management, and construction consultancy services.
Provide executive support to directors, managing calendars, travel, meetings, and communications.
6 days ago ago
Intermediate (4-7 years)
Full Time
Riyadh, Riyadh, Saudi Arabia
Office Full-Time
Company Size
2,200 Employees
Service Specialisms
Advisory
Building surveying
Development management
Facilities management
Health and safety
Information management
Project controls
Programme and project management
+20 more
Sector Specialisms
Industrial
Infrastructure
Life Sciences and Pharmaceuticals
Residential
Retail
Healthcare
Defence
Role
Description
project tracking
calendar management
travel coordination
records management
process improvement
document prep
Maintain confidential records, files, and sensitive information with discretion.
Track key projects, deadlines, and deliverables, providing reminders and status updates.
Organise and prioritise incoming communications, ensuring timely responses and follow-up.
Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports.
Support operational efficiency by identifying process improvements and assisting with special projects.
Manage complex calendars, schedule meetings, and coordinate appointments for directors.
Conduct research, compile data, and prepare summaries or recommendations as needed.
Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
Serve as a liaison between executives and internal/external stakeholders.
Organise board meetings, and maintain meeting minutes and action plans
Plan and support internal and external meetings, events, and executive briefings.
Requirements
microsoft office
bilingual
professional services
5+ years
organisational
communication
Proficiency in Microsoft office applications
Fluent English and Arabic language preferable
Experience working in a professional services organisation
5 yrs + experience as an executive assistant
Exceptional organisational and time-management skills, with the ability to prioritise competing demands
Confident communication skills
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
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Company
Overview
They manage projects ranging from high-rise buildings to large-scale infrastructure.
Their expertise spans commercial, residential, industrial, and infrastructure projects.
They offer bespoke services tailored to each project's unique needs.
Typical projects include airports, commercial office buildings, healthcare facilities, and energy plants.
The company is known for delivering projects on time, within budget, and to the highest quality standards.
It is often entrusted with some of the world’s most ambitious projects.
Culture + Values
Professionalism with personality – highest standards of competence, integrity and respect, warm and relational.
Excellence with humility – exceptional teamwork built on trust; prioritising clients’ and colleagues’ best interests.
Innovation with agility – combining proven processes with flexible thinking to deliver fresh solutions.
Sustainable and socially conscious mindset – treating every project as an opportunity to help the planet and communities prosper.
Impartial intelligence – independent advice focused solely on clients’ best interests.
Visionary partnerships – aligning with value-driven partners to create resilient, sustainable outcomes.
Environment + Sustainability
Eliminate single-use plastics from offices following an internal plastics policy.
100% of UK offices on renewable electricity by 2025; global offices as feasible by 2027.
84% of UK offices already using renewable electricity (as of latest report).
32% reduction in Scope 1 & 2 emissions intensity since 2019.
CDP score of B in 2024.
Annual reporting and tracking of global GHG emissions; detailed Climate Transition Plan in development.
Inclusion & Diversity
Global investment in performance, development and wellbeing of diverse employees through volunteering and outreach programmes.
Articles
Services
Project leadership (Project controls)
Programme and project management
Cost management and quantity surveying
Careers
Since 1885
Year Founded
The company has a long-standing history and legacy in project and cost management consultancy.
46.2% Scope 3 Reduction
Purchased goods and services
The company plans to reduce Scope 3 emissions, including purchased goods and services, business travel, and commuting, by 46.2% by 2030.
Top 50 UK Workplace
Best Workplaces Ranking
Ranked as one of the top 50 Super-Large companies in the UK based on employee survey data.
75% Development Score
People-Development Index
Scored highly on an index measuring the company's investment in employee development.
Over 50 Countries
Global Presence
The firm operates internationally, delivering innovative solutions across various sectors.
2040 Net Zero Target
Ambitious climate goal
The company has set a Science-Based Targets initiative (SBTi)-validated net zero target to be achieved by 2040.
46.2% Reduction
Scope 1 & 2 emissions reduction
The company aims to reduce Scope 1 and 2 emissions by 46.2% by 2030 compared to a 2019 baseline.
90% Across Scopes
GHG emissions reduction target
The company aims to achieve a 90% reduction in greenhouse gas emissions across all scopes by 2040.
£100,000 pledge
Annual Contribution to Charities
Supporting charities and good causes annually.