Business Coordinator - Kiewit Foundations

Description

• Recommend process improvements to enhance efficiency and reduce risk; share best practices with peers and partners.
• Coordinate with remote departments and field teams to ensure smooth operations and clear communication.
• Serve as subject matter resource for Form I‑9: completion, reverification, and audit per USCIS guidelines.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Monitor weekly time entry to ensure compliance with payroll schedules and corporate policies; support timely payroll processing.
• Manage Craft hiring, onboarding, and off hire process
• Oversee project cost management of miscellaneous projects and overheads
• Manage accounts payable workflows: verify invoices, process high‑volume payments, and maintain vendor relationships.
• Communicate updates, policy changes, and expectations clearly and professionally.
• Conduct audits on financial and compliance data; uphold internal controls and data integrity.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• Assisting with union craft transfers, including communicating with unions for keyman/reciprocity agreements
• Execute clerical tasks (filing, copying, data entry) and maintain accurate records across systems.
• Compile, analyze, and distribute performance and operational reports to drive efficiency.
• Use electronic I‑9 platforms (e.g., E‑Verify and onboarding tools) to assign, track, and resolve service requests; troubleshoot system issues and escalate as appropriate.

Requirements

• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Demonstrate urgency on business‑critical issues and support districts/projects beyond core responsibilities when needed.
• Critical thinking, problem‑solving, and analytical skills; ability to understand end‑to‑end processes and controls.
• 1–2 years of experience in Payroll and/or Accounts Payable preferred; prior shared services experience a plus.
• Strong knowledge of A/P and payroll processes; familiarity with construction project documentation and cost control practices.
• Education: High school diploma or GED required; college degree in business or related field preferred.
• Highly motivated and self‑directed with strong organization and time management; attention to detail and ability to recognize discrepancies.
• Regular, reliable attendance
• Excellent verbal and written communication; customer service orientation and collaboration skills.
• Working knowledge of Microsoft Outlook, Excel, and Word; ability to operate effectively in high‑volume environments with minimal supervision.
• Proficiency with SAP (Finance, Procurement, HR modules) is preferred; experience with electronic I‑9 systems and E‑Verify is an asset.
• Work productively and meet deadlines timely

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance