Purchase Ledger Clerk

Description

As a Purchase Ledger Clerk, you will be responsible for managing and maintaining the Group’s accounts payable systems and processes. You will ensure that all supplier invoices are processed, recorded accurately, and paid within agreed timelines. The role involves working closely with suppliers, internal departments and maintaining excellent stakeholder relationships. The role involves the processing of a high volume of emails and invoices, with several signatures required across departments for each invoice. This is a critical position for the business, where no two days look the same and day plans are often changed and rearranged at the last minute.

Purchase Ledger Clerk

• Receive all supplier invoices and code them against the correct company, department or contract
• Working closely with colleagues across departments to ensure approvals, clarification and escalations are completed
• Follow up queries on a weekly basis, ensuring invoices are approved in a timely manner
• Work within tight deadlines for weekly processes, ensuring all information is accurate and completed within the required finance SLA’s
• Work towards the processing of payments to meet suppliers requested terms and conditions
• Managing multiple signature requirements at various stages of the ledger workflow
• Maintaining accurate and up-to-date records despite frequent interruptions and competing priorities
• Reconciling supplier statements and resolving discrepancies efficiently
• Maintain accurate purchase ledger accounts and digital records, including payment terms, bank details and credit limits
• Processing a high volume of invoices through a multi-step approval process
• Match invoices with their receipts and obtain the required authorisation for invoice clearance
• Support and process supplier queries, working with stakeholders within other departments where necessary

Requirements

• Experience processing large volumes of invoices with multiple approval stages
• Administration experience is essential
• Patience and persistence – able to follow processes through to completion, even when multiple approvals are required
• Comprehensive knowledge of Microsoft Office software, especially Microsoft Word and Excel
• Excellent organisational skills – able to priorities effectively and manage competing demands
• Discretion – the ability to work with sensitive information/date while maintaining the highest levels of confidentiality
• Problem-solving mindset – proactive in identifying issues, escalating where necessary and driving resolutions
• Resilience under pressure – capable of managing high workloads and tight deadlines in a fast-paced environment
• Strong attention to detail – ensuring accuracy across a large volume of invoices and supplier queries
• Experience working in purchase ledger
• Flexibility and adaptability – comfortable working within complex processes and able to adjust to changing requirements
• Working knowledge of Sage 50 and/or Sage 200
• Experience working in fast-paced and demanding environments
• Handling a large volume of supplier queries with patience, persistence and attention to detail
• Clear and confident communication – skilled at engaging with colleagues and external stakeholders at all levels, including senior management, and maintaining positive supplier relationships

Benefits

Our salaries are competitive and reviewed regularly to ensure they remain fair and in line with the wider industry.

Training + Development

Interview process

Visa Sponsorship

Security clearance