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Executive Assistant
Macdonald-Miller Facility Solutions
Proactive executive assistant supporting president of construction and construction executive team, managing schedules, communications, meetings, and projects.
14d ago
$90,000 - $115,000
Expert & Leadership (13+ years), Experienced (8-12 years), Intermediate (4-7 years)
Full Time
Seattle, WA
Field
Company Size
2,503 Employees
Service Specialisms
Design‑build mechanical contracting
HVAC & mechanical systems
Plumbing
Electrical
Alternative energy solutions
Smart Building technologies
Performance contracting
Mechanical repairs
Sector Specialisms
Commercial
Healthcare
Industrial
Multi-Trade Prefabrication
Mechanical Systems
Building Systems
Engineering
Heating, Ventilating & Air Conditioning (HVAC)
Role
What you would be doing
construction engineering
logistics coordination
calendar management
building systems
meeting coordination
conflict resolution
- Ensure meetings are productive, well-documented, and action items are tracked to completion.
- Maintain and improve administrative systems, document management, and executive-level deliverables.
- Support internal messaging by coordinating announcements, updates, and company-wide initiatives.
- Keep the President/Construction focused, prepared, and optimized for leadership engagements.
- Coordinate logistics for internal and external meetings, company events, and leadership offsites.
- New construction - Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices
- Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
- Anticipate conflicts and proactively resolve scheduling issues before they arise.
- Draft, review, and manage executive-level communications with precision and professionalism.
- Serve as a trusted liaison between executive leadership and internal/external stakeholders, ensuring confidentiality and the timely flow of accurate information.
- Track high-priority tasks, manage recurring workflows, and support special projects with a sharp eye on deadlines and outcomes.
- Plan, prepare, and support executive and leadership meetings, ensuring materials, agendas, and follow-ups are handled flawlessly.
- Conduct research, gather data, and prepare materials to support executive decision-making.
- Own and manage complex calendars, ensuring meetings are prioritized to align with strategic objectives.
- Building performance - Control systems, fault detection, energy services and remote monitoring
- Collaborate with cross-functional teams to drive execution of strategic initiatives.
- Create and refine presentations, reports, and briefing materials with a high standard of quality.
What you bring
trustworthy
executive support
bachelor's
microsoft teams
senior-level
communication skills
- Discreet, professional, and trustworthy - especially when handling sensitive or confidential information
- Executive Support: Proven success partnering with C-level executives in dynamic, fast-paced environments.
- Education: Bachelor's degree preferred; equivalent relevant experience will be considered.
- Technical Proficiency: Strong command of Microsoft Office Suite, Microsoft Teams, and other collaboration and productivity tools.
- Calm, accurate, and effective when juggling multiple priorities in a fast-paced environment.
- Experience: 5-8 years in a senior-level executive support role, with deep expertise in administrative and operational excellence.
- Valued Experience: Background in supporting Board-level communications and leading or assisting with internal communication initiatives
- Communication Skills: Exceptional written and verbal communication abilities, with a keen eye for detail and tone.
- Exceptionally organized, with outstanding time management and problem-solving skills.
- Enjoying your work in a transparent, fun, and collaborative culture that values fresh ideas and innovative thinking
- Everyone deserves a safe workplace. Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families
- A desire to take ownership of your growth - you're resourceful, self-motivated, and eager to figure things out. If you need constant handholding or a micro-managing boss, this isn't the right fit.
- Wellness Program.
- Disability income protection including short term and long-term disability.
- Vacation and Sick Compensation (PTO), and Holiday Pay!
- Employee Assistance Program.
- 401k retirement plan including Company matching.
- Medical, dental, vision for employees (coverage available for dependents for shared premium).
- Employee and dependent life insurance.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- criminal record check
Company
Overview
1965
Year Founded
The company's origins trace back to 1965.
11 locations
Geographic Presence
Expanded across the region with 11 strategic locations.
$483 million
Annual Revenue
Generates approximately $483 million annually.
50k sq ft
HQ Expansion
A 50,000-square-foot hybrid HQ with advanced tech facilities.
- Headquartered in SeaTac with its own prefabrication shop, tackles projects of all sizes.
- Specializes in HVAC, mechanical systems, plumbing, electrical work, energy management, and smart building solutions.
- Designed and maintained systems for office towers, healthcare and biotech facilities, industrial plants, and mixed-use developments.
- Operates with a self-performed service fleet and a strong financial track record.
- Moved to a hybrid HQ featuring a VR lab and real-time command center.
- History includes a buy-out from public ownership, reinvigorating under independent leadership.
- Focuses on performance contracting, mechanical innovation, exposed ductwork, and futuristic control automation.
- Safety first. Always. No exceptions.
- Commitment to building long-term relationships.
- People-centric focus - investing in employees, customers, and communities.
- Integrity and transparency in all actions.
- Continuous improvement - always learning, evolving, and innovating.
- Excellence in everything we do.
2050 Target
Net-Zero Carbon Emissions Goal
Aiming to achieve net-zero carbon emissions by the year 2050.
- Promoting sustainable building practices.
- Increasing energy efficiency in client facilities.
- Investing in clean energy solutions.
- Advocating for green building certifications like LEED.
- Developing sustainable HVAC and mechanical systems.
26%
Gender Diversity
Reflects the percentage of women employees across all roles within the company.
- Commitment to fostering an inclusive workplace.
- Employee resource groups supporting diverse backgrounds.
- Ongoing initiatives to attract and retain underrepresented groups.
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