Team Administrator

Description

• Manage daytoday operations including scheduling, correspondence, and workflow coordination across multiple project teams.
• Provide direct support on key proposal pursuits, including coordinating proposal development activities, compiling technical content from team members, managing proposal schedules and deliverables, formatting documents, and ensuring submissions meet all requirements and deadlines.
• Draft and distribute team announcements, coordinating with other teams, managing the team’s shared calendars and communication channels, and serving as a point of contact for internal and external inquiries.
• Assist with monitoring team capacity, flag scheduling conflicts, and help Team Leads allocate resources efficiently.
• Maintain organized filing systems, tracking project documentation, and ensuring compliance with internal procedures and retention policies.
• Assist with planning and coordinating team meetings, training sessions, and special events that foster collaboration and professional development.
• Provide track record managing administrative operations scheduling and communications
• Maintain the team’s project backlog system, tracking proposal pursuits from initial opportunity through contract execution, and coordinating with business development staff on pursuit materials and deadlines.

Requirements

• Experience with document management systems and shared collaboration platforms
• Demonstrated experience coordinating multiple priorities and supporting teams of +30 professionals
• Strong document management and recordkeeping experience
• Ability to manage competing priorities and maintain confidentiality
• Experience working with senior leadership and multiple managers simultaneously
• Experience maintaining tracking systems, databases or project management tools
• Proficiency in project tracking tools and Microsoft Office applications
• Excellent written and verbal communication skills are essential
• Familiarity with projectbased work environments where manage multiple concurrent client needs
• Proven administrative experience supporting technical or professional teams
• Strong organizational skills with attention to detail and ability to multitask
• Background coordinating events, meetings or training sessions
• Experience with proposal coordination or project management support is highly valued.
• Prior involvement in proposal development, coordination or pursuit tracking
• Experience supporting business development
• Ability to create professional documents, presentations and reports

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance