Global leader in sustainable engineering, architecture and environmental consulting for infrastructure and communities.
Provides administrative support to assessment & permitting team
5 days ago ago
Expert & Leadership (13+ years)
Full Time
London
Office Full-Time
Company Size
32,000 Employees
Service Specialisms
Planning
Engineering
Architecture
Interior Design
Landscape Architecture
Surveying
Environmental Sciences
Project Management
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
Description
scheduling
proposal management
backlog tracking
resource allocation
document control
team coordination
Manage daytoday operations including scheduling, correspondence, and workflow coordination across multiple project teams.
Provide direct support on key proposal pursuits, including coordinating proposal development activities, compiling technical content from team members, managing proposal schedules and deliverables, formatting documents, and ensuring submissions meet all requirements and deadlines.
Draft and distribute team announcements, coordinating with other teams, managing the team’s shared calendars and communication channels, and serving as a point of contact for internal and external inquiries.
Assist with monitoring team capacity, flag scheduling conflicts, and help Team Leads allocate resources efficiently.
Maintain organized filing systems, tracking project documentation, and ensuring compliance with internal procedures and retention policies.
Assist with planning and coordinating team meetings, training sessions, and special events that foster collaboration and professional development.
Provide track record managing administrative operations scheduling and communications
Maintain the team’s project backlog system, tracking proposal pursuits from initial opportunity through contract execution, and coordinating with business development staff on pursuit materials and deadlines.
Requirements
document management
microsoft office
project tracking
proposal coordination
organizational skills
communication skills
Experience with document management systems and shared collaboration platforms
Demonstrated experience coordinating multiple priorities and supporting teams of +30 professionals
Strong document management and recordkeeping experience
Ability to manage competing priorities and maintain confidentiality
Experience working with senior leadership and multiple managers simultaneously
Experience maintaining tracking systems, databases or project management tools
Proficiency in project tracking tools and Microsoft Office applications
Excellent written and verbal communication skills are essential
Familiarity with projectbased work environments where manage multiple concurrent client needs
Proven administrative experience supporting technical or professional teams
Strong organizational skills with attention to detail and ability to multitask
Background coordinating events, meetings or training sessions
Experience with proposal coordination or project management support is highly valued.
Prior involvement in proposal development, coordination or pursuit tracking
Experience supporting business development
Ability to create professional documents, presentations and reports
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1954
Year Established
The company was established as a one-person environmental engineering practice in 1954.
MWH Global in 2016
Acquisition Year
Completed the acquisition of MWH Global to enhance expertise in water and natural resources.
450+ Offices
Global Presence
Operates across more than 450 offices on six continents, showcasing extensive global reach.
6 Continents
Geographic Reach
Maintains a strong presence on six continents through strategic expansion.
Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion.
Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio.
Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments.
Leverages interdisciplinary teams of designers, engineers, scientists, and project managers.
Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors.
Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.
Culture + Values
We Put People First
We Do What is Right
We Are Better Together
We Are Driven to Achieve
Environment + Sustainability
2025
Carbon Neutrality Target
The company plans to achieve carbon neutrality in its operations by the end of the fiscal year 2025.
32,000
Employees in Sustainable Projects
Over 32,000 employees are working on climate-resilient infrastructure and future-proofing cities.
Commitment to environmental, social and governance excellence across operations and client projects
Issued Sustainability‑Linked Loan, tying financing to ESG metrics including Bloomberg GEI and environmental targets