Contract Administrator

Description

• Assembles accurate quantities for monthly progress payments for Transportation projects
• Creates and maintains Transportation project files as needed
• Mentors and trains Contract Administrator I
• Frequently/extensively use a computer for several hours at a time
• Processes and reconciles Contractor’s monthly progress payments for owners
• Receives and verifies Contractor’s payroll for conformance to state wage rates as defined in a given contract
• Occasionally move about inside the office to access file cabinets
• Processes materials, test records, certifications needed for construction items
• Prepares and distributes work orders, preconstruction notices/minutes, starting notices, construction progress meeting minutes, monthly construction reports, and completion notices
• Reviews and audits compliance requirements for contracts in the beginning phase of a project
• Occasional visits to job-site where noise can range from moderate to loud and temperature can range from hot to cold
• Records minutes during construction progress meetings
• Copies and binds Transportation specifications as needed

Requirements

• General knowledge of and understanding of AASHTO Site Manager
• Basic knowledge and understanding of Microsoft Office Suite (i.e., Word, Excel, PowerPoint, and Outlook) and Adobe Acrobat
• Organizational Skills – can marshal resources (people, funding, material, support, etc.) to get things done; can orchestrate multiple activities at once to accomplish goals; uses resources effectively and efficiently; arranges information and files in a useful manner
• Interpersonal Skills – ability to interact positively and work effectively with others
• Basic Computer Skills – ability to use computers and related technology efficiently, with a range of skills covering levels from elementary use to intermediate problems
• Basic knowledge of accounting
• Comprehension – ability to understand information, ideas, and direction presented in writing and/or verbally communicated
• Possession of a valid state issued Driver’s License and required auto insurance
• Detail-Oriented – ability to achieve accuracy and thoroughness when accomplishing a task; pays attention to details and is able to understand the cause of a certain outcome
• Judgement and Decision-Making Skills – ability to make reasoned judgments that are logical and well thought out; constructively questioning and analyzing information in order to make the best conclusion
• Speech Clarity – ability to speak clearly and in a common language so that others can understand you
• Ability to position self to file by standing and stooping
• Basic knowledge of clerical responsibilities
• High school diploma or GED equivalent and 3 years of relevant experience
• General knowledge of construction practices and methodologies
• Occasionally be able to lift file boxes of up to 30 pounds
• Written Communication Skills – ability to clearly deliver a message through written words using correct grammar, spelling, and punctuation

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance