Accounting Coordinator

The Accounting Coordinator (“AC”) will be responsible for support to the finance department. Primary responsibilities will include weekly processing of accounts payable, providing support to accounts receivable, and other duties as outlined below. AC will also assume the core duties of the various finance roles in interim fashion to provide as-needed coverage in the event of staff PTO/absences. AC will report to the Controller.

• Assists with vendor compliance, including audits of vendor records to ensure accurate W-9s, COI, etc.
• Maintains working knowledge of regulations and company procedures to cover core AP Manager duties in the event of AP Manager PTO/ temporary absence.
• Assists with setup of new vendors as requested
• Assist Controller with company audits
• Researches and responds to customer account inquiries
• Job setup and processing of project change orders in Sage 300 and Siteline
• Coordinates with Treasury Manager and internal project teams to collect, verify and process monthly project billing information in a timely manner as necessary; generates project and other invoicing as requested.
• Provides support for data/record management as needed, both in Sage 300 CRM system and hardcopy as applicable.
• Collects and verifies monthly statements of account for all major vendors.
• Communicates with vendors to collect conditional and unconditional lien waivers as required to fulfill GC requirements to release project funding.
• File and manage stored paperwork
• Processes deposit of customer payments and other banking transactions as requested.
• Monitors and communicates potential issues such as delayed or delinquent payments and other anomalies.
• Assist with purchase order reviews as it relates to the invoicing process.
• Monitors subcontractor vendors to confirm compliance prior to release of payment; communicates with subcontractors and internal risk management team to resolve any compliance issues as necessary.
• Assist with Sub-subcontract entry into Siteline
• Communicates with vendors and responds to vendor inquiries in a timely manner.
• Maintains working knowledge of regulations and company procedures to cover core Treasury Manager duties in the event of Treasury Manager PTO/ temporary absence.
• Assists Treasury Manager as needed to file and update 20-day preliminary notices for ongoing projects; manages incoming vendor preliminary notices as applicable.
• Assists with the processing of invoices through Sage Paperless workflow.
• Assists with year-end payable audits/1099-preparation and other reconciliation tasks as applicable.
• Provides information and document copies as needed in response to internal project team billing-related questions.

4. Ability to manage sensitive and confidential information with discretion

3. Exemplary time management and prioritization abilities; detail oriented

2. Experience with and/or the ability to quickly learn pertinent accounting software systems – Sage 300 CRM, Center Card, Sage Paperless

b. Construction industry experience a plus

1. Strong understanding of accounting fundamentals and best practices required

a. Exposure to accounts payable/accounts receivable preferred