Business Support Officer

Description

• Organise and review DBYD for applicable projects
• Provide as required administration support to your assigned Entity.
• Resolves scheduling problems that have a significant impact on the overall goals of the company
• Review programmed work to ensure everything is organised and correct
• Confirm subcontractor employees attending site are Genus inducted
• Liaising and develop effective work relationships with Third parties, including sourcing information on
• Understand and ensure compliance to the company’s environment, health and safety procedures.
• Monitor and track all site-based maintenance work and maintain accurate records.
• Collating, coding, and submitting all Project related receipts.
• Scheduling of vehicle maintenance, repairs and testing
• Arrange, prepare required documentation, attend, and minute meetings.
• Assist Project Managers with creating job files and issue job packs prior to initial mobilisations to any site or project.
• Maintain and manage integrated schedules across all service teams.
• Greeting people with a smile and a helpful attitude.
• Assist with the onboarding of new starters (I.e., New starter paperwork, Company Inductions, etc).
• Liaise with clients, project team members, departments, subcontractors and suppliers as required.
• Organising all mobilisation arrangements (I.e., Paperwork, flights, accommodation, vehicle hire and plant hire, medicals, training, inductions, PPE, etc) for both Team Members and Contractors, prior to requirements.
• Subcontractor management, work order processing and approval
• Scheduling of equipment allocation, maintenance, repairs and testing

Requirements

• Ability to manage multiple tasks simultaneously, solve problems, manage, and meet deadlines and maintain high quality of work.
• Excellent time management and organisational skills.
• Qualificationsin Business/Project Administration/Office Management.
• Experience in utilities and/or construction and/or resources industry.
• Intermediate level Office, Word, Excel, PowerPoint, and Outlook skills.
• The ability to represent the Company in a professional manner.
• Ability to work co-operatively and effectively both independently and in a team environment.
• 3 Years’ experience in Project Administration.
• Strong attention to detail.
• Accuracy of field staff time sheets and update schedule accordingly
• High efficiency and accuracy of typing and word processing.
• Experience with diary and travel management.
• Intermediate level PC, printer, scanners, and internet skills.
• High level customer relationship management, communication, and interpersonal skills.
• Valid Driver’s Licence – “C” Class.
• High level knowledge of Gearbox Fleet Maintenance filing system, or similar
• Current National Police Clearance.
• First Aid Certificate
• Demonstrated good safety record and knowledge of Occupational Health & Safety.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance