Assistant Property Manager | Industrial Assets

Description

• Schedule/coordinate meetings with vendors, tenants, local officials at the request of manager.
• Communicate effectively with tenants, vendors, team members, etc. to facilitate smooth operations.
• Reconciliation with security deposits or letters of credit
• Maintain strong relationships with all tenants.
• Conduct move-in walkthrough/inspection with tenant reps.
• Complete paperwork, forms, etc. related to portfolio properties.
• Work with accounting on P&L variance explanations.
• Document all inspections/site visits with photos reflecting general conditions on-site.
• Partner with Property Manager, accounting, and asset management to prepare operating and capital budgets.
• Ensure tenant signs off acknowledging obligations (if any).
• First reviewer for all operational and capital improvement invoices (excluding redevelopment or large-scale construction invoices).
• Meet with vendors on-site to provide necessary access to properties, and to inspect/evaluate progress of vendor projects/tasks.
• Work with leasing/asset management to collect all items required by the lease, including:
• Investigate and review leases to identify tenant obligations for maintenance, repair, restoration, etc.
• Make recommendations regarding operations, profitability, and marketability of properties.
• Ensure vacant properties are clean, well maintained, and ready for leasing tours.
• Assist with move-out walkthrough and move-out checklist including:
• Draft and present updates/reports to manager (and other team members) regarding developments associated with the above responsibilities.
• Prepare welcome letters; read and understand leases.
• Oversee operations of facilities, including maintenance, repairs, and safety inspections, ensuring compliance with laws/regulations and the clients' standards, including implementation of policies and operating practices to effectuate operational matters.
• Maintenance of equipment and property
• Review financial reports to confirm expenses related to portfolio properties.
• Ensure tenants in occupancy are complying with lease terms and handle/negotiate grievances regarding:
• Provide photos of any items of concern or particular interest.
• Maintain tenant files including all correspondence:
• Confirm property is in "move-in ready" condition.
• Prepare/organize/file documents as needed.
• Conduct bi-monthly inspections of assigned properties to confirm properties are properly maintained and that tenants are not conducting activities that violate their lease agreement.
• Document all concerns (including damages) with photos and written notes.
• Communicate/report concerns for upcoming move-outs during regular site visits.
• Coordinate tenant move-ins and transfer of utility accounts.
• Serve as an additional resource for the construction group to ensure contractors are:
• Identify potential capital projects during tours and budget preparation.
• Ensure all tenants are billed properly for direct costs and CAM/INS, etc.
• Review AR monthly and escalate challenges to the Property Manager.

Requirements

This position will require regular/frequent travel to properties located in the NJ/NYC area.

Assistant Property Managers are expected to handle matters independently and utilize their professional judgment and discretion when performing the duties below to determine the need for consultation with the VP Property Manager as necessary. The Assistant Property Manager must be able to work strategically with the VP, as is deemed necessary to bring issues to closure. This position requires an employee who is motivated to complete integral operational & administrative tasks and is comfortable with frequent travel to properties located in NJ/NYC.

• Cleanliness of property and landscaping
• Experience: 3+ years
• Must have personal vehicle available for use Monday-Friday
• Performing complete scope of work
• Compliance with approved uses, laws/regulations, and lease
• Certificates of occupancy
• Legal letters and related correspondence
• Must be motivated and able to handle significant matters with little/no supervision
• Education: Bachelor's Degree preferred

Benefits

• Insurance COIs
• Open accounts receivable balances

Training + Development

Interview process

Visa Sponsorship

Security clearance