North America’s leading building‑envelope trade contractor offering roofing, glazing, metals, waterproofing.
Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.
Assist with Accounts Payable and Accounts Receivables on Service billings
Creating and closing subcontracts and submitting pay requests
Working with various people to ensure all related documents are present and readily available
Time card collection and review and payroll back-up if required
Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed
Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
High volume file management and ensuring all information is updated and accurate
Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
Collection and maintenance of customer contact and relevant information
Strong skills using the Microsoft office package; Word, Excel and Outlook
RRSP matching
Must be organized and self-motivated with a sense of urgency
2 years experience in an administrative role is considered an asset
Customer service oriented with a courteous and professional phone manner
Experience working in a construction environment is considered a strong asset
Ability to work in a fast-paced environment and be flexible
Invoicing and accounting experience is considered an asset
Able to prioritize competing deadlines and manage a high volume workload efficiently
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
On-going career development programs through our in-house Flynn University and eLearning courses
Great environment where our motto is “Flynn Family Winning Together”!
Competitive wages and benefits