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Program Assistant
Oesc (Oneida Esc Group)
Admin and logistics support for program managers, handling office tasks and project coordination.
9d ago
$56,000 - $76,000
Expert & Leadership (13+ years), Junior (1-3 years)
Full Time
Duluth, GA
Onsite
Company Size
475 Employees
Service Specialisms
Environmental Services
Engineering & Design Services
Construction Services
Technology & Professional Services
IT Professional Services
Sector Specialisms
Environmental Services
Engineering and Design Services
Construction Services
Technology and Professional Services
Site Investigation/Assessment
Remediation/Restoration
Regulatory Compliance
Natural Resources
Role
What you would be doing
project tracking
cost estimating
proposal preparation
gantt scheduling
reporting
administrative support
- Support communications for internal project tracking of projects tasks/progress.
- Order and manage office supplies and shipping needs.
- Assist with approvals for timesheets, expense reports (Concur), and internal work requests (IWRs).
- Maintain digital and physical filing systems.
- Maintain project tracking spreadsheets (Overhead Hours, New Project List, MPU logs, and billing notes).
- Complete routine monthly or quarterly reporting.
- Support project setup by preparing cost estimates, proposals, and entering data into internal systems (BST, PDS).
- Prepare, format, and compile proposal documents for marketing and business development efforts.
- Support task managers with document preparation and submission, for example PDF generation/bookmarking, hard copies, CDs, etc
- Prepare and process forms for new hires, purchase requests, business cards, and other approvals.
- Provide notary services (if certified, or willing to obtain certification).
- Coordinate logistics such as vehicle rentals, lodging, and meeting arrangements.
- Track vehicle mileage logs and maintain compliance documentation.
- Complete printing, binding, scanning, and archiving.
- Answer and route calls, manage incoming inquiries, and ensure communications reach the right internal contacts.
- Schedule and coordinate meetings and appointments (including leading meetings if needed).
- Generate and update Gantt charts or schedules using MS Project (preferred skill).
- Serve as the primary administrative support for Program and Project Managers, assisting with day-to-day operational needs.
What you bring
bst
microsoft office
environmental degree
notary
communication
problem solving
- Familiarity with BST, Concur, or similar project management/expense platforms.
- Professional communication skills, both written and verbal.
- Proven experience as an administrative assistant, office manager, or program coordinator.
- Excellent organizational skills with the ability to manage multiple priorities.
- Notary certification (or willingness to obtain).
- Ability to work independently and as part of a team in a fast-paced environment.
- LG2 Environmental Solutions (LG2)
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); MS Project experience a plus.
- Degree or background in environmental science or related technical field.
- Detail-oriented with a proactive problem-solving mindset.
- Medical, Dental, and Eye Insurance
- Wellness Program
- Tuition Reimbursement
- 15 Days of Paid Time Off
- 2 Flex Holidays
- 401(k) Retirement Plan with Company Match
- Employee Referral Program
- 8 Paid Holidays
- Multiple Voluntary Medical Benefits
- Employee Assistance Program (EAP)
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Founded 2016
Year Established
The company was established in 2016 as a holding company for tribally-owned firms.
25 Years Experience
Industry Expertise
The company leverages over 25 years of experience across various sectors.
- Integrates engineering, science, and construction capabilities.
- Offers full-spectrum services from environmental remediation to facility engineering and transportation design.
- Projects span federal, state, and commercial sectors including USACE, Air Force, Navy, EPA, USDA, and DOT, executed worldwide.
- Provides cost-effective and responsive solutions, fostering synergy across companies for creative, mission-focused project delivery.
- Typical work includes civil infrastructure, environmental compliance, construction management, remediation, and technical support.
- Specialist subsidiaries include environmental consulting, munitions response, NEPA planning, cultural resources, and water/wastewater surveys.
- Maintains SBA 8(a), DBE, and SDB certifications, enabling direct federal awards and specialized contracts.
- Continually expands with new subsidiaries like Oneida Environmental, enhancing its environmental footprint through disciplined growth.
- Dedicated to serving customers with sustainable, high‑performance services
- Delivering innovative and traditional solutions to meet each customer’s needs and vision for value
- Thriving in a team‑oriented atmosphere where an energetic and entrepreneurial spirit is celebrated
- Valuing technical and communication skills
- Mission: Preserve, restore, and enhance the natural and constructed environment for future generations through successful project delivery.
- Provide environmental compliance support with a focus on practical and sustainable solutions to minimize life-cycle costs.
- Deliver innovative, sustainable, and cost-effective solutions in environmental restoration, remediation, permitting, cultural, and natural resource management.
- An equal‑opportunity employer committed to inclusion and diversity in the workplace
- Affirmative action to ensure equal opportunity in recruiting, hiring, promotion, compensation and training without regard to protected characteristics
- Participates in E‑Verify and provides reasonable accommodation for applicants with physical and mental disabilities
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