Innovative nonprofit providing emergency shelter, affordable housing & services to end family homelessness in Phoenix.
Provides executive support to the CEO, handling calendar, communications, travel and projects.
9 days ago ago
$70,000 - $75,000
Expert & Leadership (13+ years)
Full Time
Phoenix, AZ
Office Full-Time
Company Size
201 Employees
Service Specialisms
Homeless Services
Emergency Shelter
Permanent Supportive Housing
Job Readiness
Youth Services
Health Services
Case Management
Family Services
Sector Specialisms
Human Services
Social Services
Workforce Services
Educational Services
Healthcare Services
Child Welfare
Permanent Housing Support
Emergency Shelter
Role
Description
email management
calendar management
meeting coordination
stakeholder liaison
crm updates
travel arrangement
Implement and maintain a structured system for managing the CEO's email inbox.
Prepare and organize all materials for the Executive Leadership Team (ELT) in advance of meetings.
Take minutes during meetings, distribute to appropriate audiences afterwards, and maintain organized archives.
Maintain and optimize the CEO's schedule and calendar to ensure alignment with organizational priorities.
Act as the first point of contact between the CEO, team members, clients, and external stakeholders.
Update fundraising CRM with notes from CEO donor communications and donor meetings attended by the CEO.
Coordinate all administrative activities related to the Board of Directors including, but not limited to, board meetings, committee meetings, taskforces, CEO lunches, and 1:1 meetings with Board Members.
Provide general support to visitors meeting with the Executive Leadership Team.
Manage in-person meetings and event set up for executive events not managed by the Development team.
Screen and direct emails and phone calls for the CEO, then distribute correspondence.
Format information for internal and external communication including memos, emails, presentations, and reports.
Oversee purchasing and expense reporting for the CEO and ELT members, in accordance with nonprofit procedures.
Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability.
Arrange travel and accommodations for the CEO and, as needed, for executive leadership team (ELT) members.
Requirements
microsoft office
adobe acrobat
crm
bachelor's
5+ years
az license
Demonstrated proficiency with interpersonal, written, and verbal communication skills.
This position is typically performed in an interior, environmentally controlled office setting. The duties of the job require extended periods of time being stationary and manipulating a computer (keyboard, monitor, mouse), and other standard office equipment including, but not limited to: printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Valid AZ Driver's License and a driving record that falls within UMOM's policy
Ability to work independently and self-manage to achieve goals while being a strong team player
Willingness to embrace and actively support the unique culture and values of UMOM
Excellent computer skills; proficiency with applications including Microsoft Word, Excel, Power Point, Adobe Acrobat DC, Outlook, and CRM systems
Demonstrated experience in organizational, time management and project management skills.
Ability to think on a broad, systems-level relative to the scope of the position
Valid Level One Fingerprint Clearance Card or the ability to obtain one
Demonstrated ability to quickly learn and efficiently utilize administrative and project management software
Ability to focus on the tasks and details relevant to the position and the organization, while also switching quickly between tasks
Bachelor's degree, ideally in a related field, preferred
Ability to cope with and embrace change, risk, and uncertainty
Ability to exercise excellent independent judgment and take ownership of decisions
Minimum five years of experience as an Executive Assistant, or similar role supporting senior leadership
Ability to develop strong relationships within a fast-paced, collaborative setting that values diverse opinions; enthusiasm for helping drive change as UMOM becomes a more data-driven organization
High School or GED Diploma, required
Ability to clear the Central Registry Screening from the Department of Child Safety & Adult Protective Services.
Ability to organize, meet deadlines, prioritize and delegate appropriately
Benefits
50/100 level of car insurance coverage.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
valid level one fingerprint clearance card (fpcc) required; umom will cover cost if needed.
must pass central registry background check (cbc) through department of child safety & adult protective services.
must successfully complete a drug screening.
Company
Overview
1964
Year Founded
The organization was established in Phoenix, pioneering innovative solutions to homelessness.
900+
Affordable Housing Units
Provides stable housing solutions for individuals and families facing homelessness.
$750,000
Gala Proceeds
Raised during its 60th anniversary celebration to support community impact programs.
$35M
Annual Revenue
Generated through corporate and government grants, sustaining operations and programs.
Operates a comprehensive campus offering emergency shelter, wellness services, employment support, and social enterprise initiatives.
Employs a formula combining jobs and housing to address homelessness, investing in programs and financial models.
Provides nightly shelter for nearly 800 people, including families, veterans, and single women, emphasizing inclusion and support.
Runs Helpings Café, a social enterprise generating funds for workforce training and program costs through on-campus catering and coffee sales.
Culture + Values
We value people as individuals.
We provide opportunities for self-determination.
We engage with clients in an empathetic, compassionate, and collaborative manner.
We are committed to delivering high-quality services and programs.
We focus on results through a commitment to continuous improvement.
We create a safe, supportive environment that promotes dignity and respect.
We work with a spirit of collaboration and teamwork.
Environment + Sustainability
The organization has implemented energy-efficient practices in their facilities.
The organization is committed to reducing its environmental impact and conserving resources.
Sustainability efforts include waste reduction programs and recycling initiatives.
The organization works to ensure their buildings are designed with sustainability in mind, integrating energy-efficient systems.
The organization is dedicated to creating long-term sustainable solutions for the communities they serve.
Inclusion & Diversity
The organization is committed to fostering an inclusive and diverse workforce.
They ensure equal opportunity for employment and advancement based on merit.
The organization has a strategic focus on hiring individuals from diverse backgrounds.