Administrative Assistant - Engineering Support

Description

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Gather the appropriate information to generate reports for the projects you have been assigned
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval

Requirements

• FSA & HSA
• Clerical support including mailing, scanning, faxing and copying to management
• Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
• Some college level education in fields such as English, Writing or Journalism.
• Hold a Notary License
• Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
• Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
• Experience working in the Engineering and/or power industry field.
• This position requires a high school diploma (or equivalent) and one year of administrative experience.

Benefits

• Merit Scholarship Program
• First Professional Licensure Bonus
• Paid Vacation
• Paid Annual Personal/Sick Time (PST)
• Health Plans: Medical, Dental, Vision
• Flexible Work Arrangements
• Paid Parental Leave
• Tuition Assistance
• Disability Coverage
• Back-Up Daycare
• Employee Discount Program
• Pre-Tax Commuter Account
• Life & Accident Insurance
• Employee Referral Bonus
• Paid Holidays
• Paid Bereavement Leave
• Employee Assistance Program (EAP)
• Corporate Charitable Giving Program

Training + Development

Interview process

Visa Sponsorship

Security clearance