Assistant Documentation Specialist Manager - Fort Worth, TX

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

• Review legally approved documents to verify proper execution and notarization before recording
• Track and maintain document-related tasks using spreadsheets or basic project management tools to ensure visibility and accountability
• Supervise, train, and mentor Documentation Specialists to support Project Managers and Right of Way agents in successful project execution
• Oversee day-to-day activities of the document management team to ensure accurate and on-schedule document processing
• Assign routine document management tasks to team members, ensuring balanced workloads and timely completion
• Perform data entry and generate project reports, including executing mail merges and preparing external documentation
• Review documents to prepare reports detailing ownership information, acquisition status, landowner contacts, special field conditions, payments, damage settlements, and other key data
• Provide quality feedback and coaching to staff.
• Set up and maintain all right-of-way files, and oversee the preparation and production of easements and other documents within approved systems

Physical Requirements: While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage and typing. Expected to spend long spans of time in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee is occasionally required to move about inside the office to access files, office equipment and to interact with other members of the staff. This employee is required to occasionally travel to government buildings which involves time driving; sometimes for long durations.

We Are Looking For Someone Who

• Has excellent written and verbal communication skills
• Minimum (5) five years of Right of Way or Real Estate experience in a document preparation role
• Is analytical, detail-oriented, and eager to learn
• Can prioritize and balance multiple tasks
• Able to properly delegate to ensure the success of the project.
• Must have an iOS or Android smartphone to be able to access ORC's systems.
• Can adapt to new systems and software environments
• Valid Driver’s License
• Has the ability to successfully manage a project team.
• Works efficiently and effectively under tight deadlines
• Provides strong customer service experience
• Expert understanding of easement documentation, processes, and project workflow
• Must be proficient with MS Office Suite, specifically Excel, Word, Dropbox, and Outlook
• Must include (1) one year in a supervisory role
• Demonstrates strong organization and planning skills
• Thrives in a fast-paced administrative setting

Bonus points if you have legal background!

Per diem and Relocation is not provided

Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements.

• Competitive base pay: $90,000-$100, 000
• 401(k) with company match and disability coverage
• Health, dental, and vision benefits
• Free Calm membership for you and up to five others
• Paid time off, sick time, and holidays
• Recognition programs and growth opportunities
• Tuition reimbursement and professional training