Document Controller - Leeds

Description

Oversee document control processes in line with BS19650 2024

Support design and commercial teams with tender/work packages and compliance submissions (e.g., building control,

Join our team as a Document Controller, where you’ll play a pivotal role in ensuring the smooth flow of critical project information. This position is ideal for someone who thrives on organisation, precision, and collaboration. You’ll be responsible for managing and maintaining all site documentation, from design drawings and specifications to health and safety records, while ensuring compliance with industry standards -

Working closely with project managers, design teams, and external stakeholders, you’ll utilise leading digital platforms like Viewpoint 4Projects, SharePoint, and Autodesk Build to keep information accurate, accessible, and secure. Beyond document control, you’ll support key administrative tasks and contribute to the success of large-scale construction projects.

standards and document control in construction/engineering environments.

• Support design and commercial teams with tender/work packages and compliance submissions (e.g., building control, NHBC).
• Maintain up-to-date drawing packs on-site (if required) and ensure timely updates.
• Review QA of submitted drawings and rejected documents before escalation to the Design Manager.
• Utilise and maintain document control platforms such as SharePoint, Viewpoint 4Projects, VIS Pod, and Autodesk Build (training provided if required).
• Oversee document control processes in line with BS19650 2024 convention and company protocols.
• Assist with compiling O&M manuals, datasheets, and design information.
• Contribute to monthly design reports and IRS updates.
• Set up new projects, maintain folder structures, create workflows, and manage user access on collaboration platforms.
• Facilitate and coordinate Requests for Information (RFIs) between designers, subcontractors, and consultants.
• Manage and maintain all site documentation with a clear audit trail, including contract notices, progress reports, meeting minutes, inductions, H&S/environmental records, and design information (drawings/specifications).
• Prepare templates and basic documents for regional project use.

Requirements

Familiarity with BS19650 2024

Personal Specification

If you’re detail-oriented, tech-savvy, and confident in managing multiple priorities, this role offers an exciting opportunity to be at the heart of project delivery and innovation.

Must be familiar with BS19650 convention 2024.

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.

We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

• Clear and professional communication skills (written and verbal).
• Knowledge of compliance processes, O&M compilation, and design tender support.
• UK Driving licence and access to a vehicle.
• Excellent organisational skills and attention to detail.
• Ability to multitask and manage site administrative duties alongside document control.
• Experience on large-scale construction projects.
• Understanding of Digital Construction protocols and experience with digital teams on naming and workflow conventions
• Proven experience in document control – Ideally with a Tier 1.
• Fully conversant with Viewpoint (external users) and SharePoint (internal use).
• Familiarity with BS19650 2024 convention standards and document control in construction/engineering environments.
• Professional, approachable, and confident in stakeholder engagement.

Benefits

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

Training + Development

Interview process

Visa Sponsorship

Security clearance