Administrator

Description

• Maintaining accurate records in the Truckfile vehicle management system.
• Raise and process purchase orders (POs).
• Check and log vehicle defects, liaising with workshop manager to ensure correct priority.
• Ensure all vehicle records are current and compliant where required.
• Provide updates and documentation as required.
• Allocate jobs to technicians based on priority and availability.
• Maintain accurate defect records
• Ensure defects are recorded and resolved promptly on the Truckfile system.
• Prepare and issue customer invoices.
• Reconcile workshop costs and ensure accurate billing.
• Monitoring job progress.
• Communicate with lease companies regarding repairs, servicing, and approvals.
• Ensure waste oil and other workshop waste is collected and disposed of when informed by workshop manager.
• Liaise with relevant parties to minimise downtime.
• Maintain and update Truckfile vehicle management system.

Requirements

• Excellent attention to detail and accuracy.
• Record and close completed jobs in Truckfile.
• Track VOR status when confirmed by workshop manager.
• Strong organisational and time management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Proven experience in an administrative role.
• Right to work in the UK is essential.
• Knowledge of invoicing and PO processes is advantageous.

Benefits

• Medicare Cash Plan (includes cash payments towards dental, medical, therapeutic treatments) with the option to add up to 4 dependants
• Competitive annual leave plus bank holidays
• Training and career progression opportunities
• Life assurance scheme (x4 salary)
• Company pension
• Enhanced maternity, paternity and adoption pay and leave
• Employee assistance programme (access to GP appointments and mental health support)

Training + Development

Interview process

Visa Sponsorship

Security clearance