Office Support Specialist

Description

• Sending small quotes to local customers
• Ending work orders for production
• Maintain accurate records and documentation for office and departmental activities.
• Gatekeeping the Customer Service email portal
• Entering samples
• Assist with general office duties, including filing, data entry, scheduling, and correspondence.
• This position routinely uses standard office equipment such as computers, phones, photocopiers, fax machines, etc.
• Assist in streamlining office processes and improving overall efficiency.
• Uploading new configured parts into database
• Serve as a backup for various administrative and office roles, ensuring continuity of operations.
• Scanning orders into drawings folder
• Assists with answering calls from customers
• Provide support to management and staff on special projects or cross-functional tasks.

Requirements

• Ability to work full-time, and according to Branch Office needs, Monday through Friday 8AM – 5PM.
• Positive attitude, reliability, and willingness to support multiple teams.
• Communicate professionally with internal teams and external contacts.
• Prior administrative or office support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office 365 Suite (Word, Excel, Outlook) and other office software.
• Regular and predictable attendance, safe performance of tasks, and adherence to all safety policies and procedures are essential functions of the job.
• Ability to adapt to changing priorities and work independently.
• Excellent communication (written and oral), interpersonal, conflict management, and time management skills.
• Must pass criminal background check.

Benefits

• Quarterly safety bonus opportunities
• Quarterly Incentive Compensation Bonus Plan based on company performance
• Total compensation pay range: $21-$22/hr. depending on experience

Training + Development

Interview process

Visa Sponsorship

Security clearance