Team Administrator

Description

We’re looking for a talented administrator to provide vital support to our Project Management team based at our offices in London, helping deliver exceptional service across exciting built environment projects.

This is a varied role where no two days are the same – from co-ordinating diaries and producing documents to managing travel and supporting client projects.

Document Production

• Drafting correspondence, reports, schedules, minutes and agendas.
• Answering calls, taking messages and organising post/couriers.
• Typing minutes and general correspondence whilst acknowledging and responding to mail and emails.
• Assisting with invoice management and raising purchase orders as required.
• Maintaining up-to-date paperwork and client files whilst setting up new instructions.
• Preparing PowerPoint presentations, Excel schedules and compiling PDFs.
• Updating contact details, purchase order/budget databases and other team databases.
• Performing ad-hoc tasks such as scanning.
• Proofreading and formatting reports whilst carrying out other reasonable tasks as required.
• Arranging travel and preparing event/meeting schedules.
• Managing electronic diaries, scheduling meetings and liaising with senior staff, clients and contacts.
• Liaising with internal teams for data and drawings whilst conducting research to support client projects.
• Arranging meetings (including Teams calls), presentations and providing refreshments for on-site meetings.

Requirements

If you’re a motivated team player with strong communication skills and previous experience within administration, we’d love to hear from you!

Are you highly organised, proactive and thrive in a fast-paced environment?

• Minimum 2 years’ secretarial/administrative experience
• Advanced Microsoft Word with good PowerPoint and intermediate Excel skills
• Experience in another professional service firm.
• Good standard of education up to A Levels or equivalent.
• Audio/copy typing, minute-taking, proofreading, printing and binding documents.
• Excellent oral and written communication along with strong business English (grammar, punctuation, spelling)
• Professional telephone manner with the ability to communicate at all levels with confidentiality
• Strong organisational skills with the ability to work under pressure and meet deadlines

Benefits

Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks.

Competitive Salary: We recognise and reward talent.

Family Friendly: We offer enhanced family leave policies to support individuals close to you.

Professional Development: Continuous learning, study support and promotion opportunities.

Work-Life Balance: We value your well-being and offer agile working to support it.

Recruitment agencies: Bidwells only pay agency fees where we have a signed agreement in place and that agency has been contacted and directed by a member of our Talent Acquisition Team to work on a specific vacancy. We do not pay agency fees when speculative and unsolicited CVs are submitted to Bidwells or any of our employees other than via our Applicant Tracking System and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Bidwells will be deemed evidence of full and unlimited acceptance of this approach.

Training + Development

Interview process

Visa Sponsorship

Security clearance