Description

Key responsibilities include providing administration and coordination support to the Small Works steam and service coordinators, processing contract forms, raising purchase orders and sub‑contract agreements, issuing sales invoices, and maintaining project documentation such as O&M manuals and contract files.

• Process contract approval, tender approval, and sub‑contract procurement forms according to compliance procedures.
• Raise and issue purchase orders, sub‑contract agreements, and sales invoices for completed works.
• Liaise with project managers, suppliers, and sub‑contractors regarding delivery, installation, and project updates.
• Produce and maintain operation & maintenance manuals, health & safety manuals, and site files for handover.
• Update daily enquiry logs and contract tracker documents; maintain organized contract files and drawings.
• Manage engineer and project manager timesheets, hotel bookings, and travel arrangements on a weekly basis.
• Conduct configuration management checks on project files in line with QSHE procedures.
• Prepare weekly ERP project cost reports, resolve queries, and compile monthly customer profitability and margin deviation reports.
• Assist the Small Works team with invoice processing, credit notes, parts ordering, equipment hire, and warranty administration.
• Track equipment calibration, training records, and certification; handle equipment deliveries and returns.
• Maintain retention ledgers, monitor defect deadlines, and ensure timely invoicing for first‑year defects.
• Answer company phone calls, take meeting minutes, and support miscellaneous administrative tasks as required.

Requirements

The ideal candidate holds GCSEs (or equivalent) in Maths, English and ICT, is proficient with Microsoft Office, Project and Adobe Acrobat, and has experience in a project support or services environment. Strong communication, teamwork, financial awareness, organisational skills and the ability to work under tight deadlines are essential.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance