Project Coordinator

Description

• Technical editing of deliverables. This generally consists of proofreading deliverables and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
• Mentor, organize, and facilitate the growth of staff.
• Must take ownership of assignments and work both independently and as part of a large project team.
• Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
• Provide administrative support during project execution including meeting coordination, maintaining accurate files from project kickoff through closeout, document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, and assisting with deliverable development and coordination.
• Help grow a team that works together to create a collaborative environment that promotes career growth, the production of high-quality construction documents, client satisfaction, and acts as a safety net for each other.
• Coordinate the work of multidiscipline design teams.
• Ensure product deliverables meet quality standards.
• Assist with preparing project progress reports for monthly invoicing
• Coordinate workload through the entire project development to complete documents on schedule.
• Apply company quality assurance guidelines and procedures for project document management throughout project
• Set up project meetings and prepare detailed minutes of meetings

Requirements

• Travel: Some travel to job sites or other HDR offices could be required. This would be communicated in advance to give adequate coordination time with project work and personal life.
• Technical writing skills.
• Proficiency with Bluebeam and Microsoft Outlook, Teams, Word and Excel.
• Strong oral and written communication skills including ability to listen and understand internal customer expectations.
• A minimum of 1 years related experience
• Individual must be quality conscious, team-oriented, and have flexibility as needed to meet tight deadlines.
• Previous experience at an Architecture/Engineering firm is a plus.
• Associate degree in a closely related field or combination of education and relevant experience
• Highly motivated and showing professional initiative.
• High attention to detail, strong organizational skills, and ability to multi-task.
• Proficiency in Microsoft Word and Excel

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance