Administrative Assistant

Description

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Run occasional errands
• Proactively manage Outlook calendars (meetings/call scheduling)
• Partner with other administrative staff firm leaders
• Compile meeting agendas, minutes, and other miscellaneous documents
• Assist with event planning and coordination
• This can consist of copying, printing, binding, filing, and scanning documents
• Assist with producing plans, project manuals, and reports
• Support the office’s monthly invoicing activities
• Book travel arrangements and manage expense reports
• Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
• Maintain and upkeep production rooms, supply rooms, and common areas

Requirements

• Graphics and PowerPoint skills preferred
• Able to anticipate needs and manage competing priorities
• Professional, organized, client-oriented, and deadline driven
• Strong proficiency in MS Office Suite
• Strong verbal and written communication skills (grammar/proofreading)
• Contract management and billing experience preferred
• 4+ years in a corporate/professional environment in an Administrative role
• Self-starter who can thrive in an environment where leaders often travel off site serving clients
• Proven ability to maintain confidentiality

Benefits

• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

Training + Development

Interview process

Visa Sponsorship

Security clearance