Lease Documentation Coordinator

Overview

Provide admin and drafting support for lease documentation in BC office/industrial.

Key Responsibilities

• document management
• fee calculations
• lease drafting
• deal manager
• lease tracking
• docusign

Tasks

-Distribute fully-executed documentation (both externally and internally) and upload documentation to the SharePoint property portal -Prepare and process internal leasing fee calculations -Prepare initial drafts of leases, amending agreements, extension agreements, consents and other related lease documentation -Utilize leasing software (Deal Manager) to review and prepare documentation packages for Leasing and Investment Management approval -Effectively track and record lease and related documentation in prescribed manner (tech platforms, excel trackers, etc.) -Update and maintain documentation in SharePoint property portal -Manage the execution of documents, both externally and internally, using DocuSign -Liaise with Leasing, Investment Management, Operations, tenants, solicitors, and brokers as needed -Run title searches and corporate searches -Provide administrative support to the Lease Documentation department -Process monthly reporting on Lease Documentation fees -Collect, review, and track all legal invoices for the region, ensuring correct billing entities and obtain relevant approvals for processing

Requirements

• yardi voyager
• office365
• excel
• 3-5 years
• real estate
• detail-oriented

What You Bring

-Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines -3-5 years of related administrative experience, including basic account processing (A/R, A/P), preferably with knowledge in the areas of leasing and contract law -Ability to work well as part of a busy team and to develop and sustain strong co‑operative working relationships both internally and externally -Ability to adapt to systems change, with an interest in problem solving, tech integration and AI -A minimum 2 years of experience in the commercial real estate industry -Highly effective at prioritizing workload and handling competing priorities -Excellent and well-developed relationship skills; superior oral and written communication skills -Post secondary education is preferred -Exceptional attention to detail and accuracy -Experience with Yardi Voyager, Deal Manager and Microsoft Office 365 suite (OneDrive, Teams) is an asset -Advanced skills in Microsoft Word, Microsoft Excel, DocuSign and SharePoint -2 years of experience in drafting leases, amending agreements, extension agreements, consents and other ancillary real estate lease documentation -Confident working independently, with strong organizational, planning and time management skills

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About Quadreal Property Group

-Fuses in-house investment, development, and property management under one roof for agile, integrated projects. -Portfolio spans office towers, logistics hubs, shopping centres, and residential communities worldwide. -Hallmark projects blend global strategy with local character, reshaping cities while driving strong institutional returns.

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