Facility Executive- Soft Services

Description

• Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
• Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
• Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.
• To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement
• Inspect the turn out and attendance of the staff and sign the shift register
• Ensure that the food vendor are maintaining highest standards of hygiene in the services area
• Processing of Vendor invoices.
• Preparation and submission of Monthly management report and Daily reports
• Ownership of the Day to day administration, including reports generation of the stocks tracker.
• Client billing / invoicing and follow up payments by clients.
• Prepare weekly shift rosters along with the housekeeping manager
• Preparation and submission of SLA report.
• Maintain high standards of Housekeeping of the Facility.
• Arrangement of all consumables and supplies for Client / VIP visits
• To provide accounting support to the Facility Management team assigned.
• Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to company’s Policies and Procedures
• Effectively manage Facility team to ensure an on time deliverable system.
• Provide assistance to AFM/FM in all administrative functions and Facility services and any other administrative functions deemed by Client
• Preparation and submission Facility related consumables, Consumption report.
• To provide administrative support to FM for site teams
• Preparing the Daily/Weekly and Monthly reports
• Ensure that all Housekeeping OS&E and FF&E items are properly inventoried and monitored.
• Routinely Inspect all services to ensure performance measures are being maintained
• Preparation and submission of weekly FM Meeting Minutes
• Tracking of Facility Operating Expenses
• Interfacing with the pest control for carrying out the pest control activities at the facility.
• Managing and Monitoring Vendor services and ensure adherence to SLA’s
• Work closely with HelpDesk, Reception, Catering, Facilities and Amenities and Property Operation Teams
• Conduct vendor meetings on a monthly basis and review performance.
• Tracking, verifying and filing all JLL and Facility related invoices
• Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
• Communicate to the FM all incidents issues and pending problems
• Taking facility rounds and find out snags and logging complaint with the Help Desk.Follow up and close the complaint logged.
• Preparation and submission of FM template report to the client and other reports as required
• Monitoring of Housekeeping related activities
• Processing of all invoices for payment
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
• Ensure the level of service standards and cleanliness of the property, particularly the Gym Room, Canteen and Conference Area, meet the set standard of the company

Requirements

• Accurate billing and invoicing

Benefits

• Zero stock out situations

Training + Development

Interview process

Visa Sponsorship

Security clearance