Parts Administrator

Description

Join GFL Environmental, a company dedicated to cleaner, safer, and more sustainable communities. As a Parts Administrator you will work behind the scenes to keep the fleet running efficiently, supporting technicians and operations teams in a fast‑paced environment.

In this role you will manage the daily parts inventory, order and receive supplies, conduct cycle counts, and track usage, costs and warranties within our maintenance systems. You will liaise with vendors to negotiate pricing and ensure timely deliveries while providing research and availability support to mechanics and maintenance leadership.

• Manage daily parts inventory for fleet and facility maintenance
• Order, receive, stock, and issue parts and supplies accurately
• Maintain inventory levels and conduct regular cycle counts
• Track parts usage, costs, and warranties in fleet maintenance systems
• Coordinate with vendors, negotiate pricing, and ensure timely deliveries
• Support mechanics and maintenance leadership with parts research and availability
• Process invoices, purchase orders, and returns
• Maintain a clean, organized, and compliant parts room
• Assist with inventory audits and cost‑control initiatives
• Ensure compliance with company policies and safety standards

Requirements

The ideal candidate holds a high school diploma (or higher education) and brings at least two years of experience in parts administration or inventory control for heavy‑duty trucks or equipment. Strong organizational, multitasking, and communication skills, along with proficiency in Microsoft Office and familiarity with fleet maintenance software, are essential.

• High school diploma or equivalent (post‑secondary education preferred)
• 2+ years of experience in parts administration, inventory control, or fleet maintenance support
• Knowledge of heavy‑duty truck, diesel, or equipment parts (preferred)
• Experience with inventory or fleet maintenance software
• Strong organizational skills and attention to detail
• Ability to multitask in a fast‑paced, team‑oriented environment
• Strong communication and customer‑service mindset
• Proficiency in Microsoft Office (Excel experience a plus)

Benefits

GFL offers competitive compensation, a comprehensive benefits package and clear pathways for career advancement in a stable, essential industry. You’ll join a collaborative culture that values safety, accountability, and sustainability, where every part you manage helps keep communities green and safe.

• Competitive pay and comprehensive benefits package
• Career growth opportunities within a rapidly expanding organization
• Stable, essential industry with long‑term career security
• Opportunity to support sustainability and environmental responsibility

Training + Development

Interview process

Visa Sponsorship

Security clearance