Supply Chain & Finance Specialist – UK

This position is designed with a strong operational focus (70%) on supply chain, logistics, and supplier management, and a limited finance scope (30%), as most accounting functions are centralized in Paris. The role aims to ensure reliable material availability, optimized inventory levels, and cost efficiency, while maintaining compliance with customs and VAT requirements specific to post-Brexit UK–EU flows.

The Supply Chain & Finance Specialist plays a key operational role within Dextra UK, ensuring the effective management of procurement, stock control, and supplier coordination, while supporting the finance team with basic accounting and reporting activities.

• Optimize stock levels by distinguishing between tools and spare parts, promoting local sourcing where feasible.
• Issue and process purchase orders in D365 / AX, monitor deliveries, and reconcile supplier invoices upon receipt.
• Contribute to continuous improvement projects aimed at enhancing supply chain and finance processes.
• Support the roll-out and proper usage of D365 tools to enhance process traceability, accuracy, and data consistency.
• Prepare VAT declarations in coordination with MHA.
• Support budgeting and forecasting processes related to supply chain and operations.
• Identify obsolete or surplus materials and coordinate redistribution or liquidation in collaboration with Operations and Finance (e.g., transfers to Middle East or India).
• Support payment preparation and follow up on cash collection.
• Collaborate closely with Procurement, After Sales Services, and Finance teams to ensure alignment of objectives and seamless operational coordination.
• Ensure compliance with corporate accounting and audit standards.
• Ensure full compliance with customs and VAT procedures for UK–EU inbound and outbound shipments, in coordination with internal and external partners.
• Assist in monthly and year-end closings (limited scope).
• Maintain relationships with freight forwarders, customs agents, and logistics partners to ensure timely, compliant, and cost-effective delivery operations.
• Coordinate with the Thailand procurement team to ensure consistent supplier management and alignment of global purchasing practices.
• Analyse inventory usage, turnover, and discrepancies to improve stock policies and minimize immobilized assets.
• Source and negotiate with local and international suppliers, maintaining updated comparative pricing tables (UK, EU, Thailand).
• Drive localization of sourcing to reduce transport costs, lead times, and administrative complexity, particularly for standard parts sourced from European manufacturers.
• Monitor supplier performance and proactively resolve any quality or delivery issues.
• Register supplier and general expense invoices in our ERP system - AX.
• Continuously identify opportunities to streamline logistics processes, reduce administrative errors, and enhance delivery performance.
• Reconcile supplier invoices, purchase orders, and delivery notes in our ERP system AX.
• Prepare summary reports on procurement spend, stock valuation, and operational costs variances.
• Develop and maintain reporting dashboards on inventory performance and spare parts consumption.
• Manage all shipping activities from the Newport depot to customers, including packing, documentation, and courier coordination (e.g., DHL or equivalent).
• Oversee and reconcile all UK-based inventories, including internal stock (spare parts, tools) and external stock (tools) at customer sites (Dextra vending machines).
• Support audit preparations and internal control reviews through accurate documentation and follow-up actions.
• Manage procurement operations from requisition to invoice, ensuring on-time delivery, quality, and cost competitiveness.
• Support adherence to post-Brexit trade regulations, including transfer-of-ownership documentation and customs clearance accuracy.
• Conduct monthly physical and system reconciliations, ensuring accuracy and timely adjustments in D365 / AX.
• Establish and maintain strong supplier relationships to ensure service reliability and responsiveness for After Sales support.

• Other technical skills: Ability to work autonomously in a small structure with cross-functional coordination (UK, EU, Thailand).
• ITS skills: Proficiency in Microsoft Office and ERP systems (preferably AX/D365).
• At least 2 years in a similar operational role, ideally in an industrial or manufacturing environment
• At least a Bachelor’s degree in Supply Chain Management, Business Administration, or Accounting.
• Fluent in English (spoken and written).