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Accounts Payable Administrator
Mcilwain
Processing and managing accounts payable functions, maintaining relationships with vendors and internal stakeholders.
22d ago
Experienced (8-12 years), Junior (1-3 years), Intermediate (4-7 years)
Full Time
Hemmant, Queensland, Australia
Office Full-Time
Company Size
200 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Energy
Transport
Public Policy and Impact Assessment
Regulation
Role
What you would be doing
vendor/stakeholder communication
payment processing
invoice processing
ap documentation
financial reporting
Reporting to the Accounts Manager, this role plays an important part in maintaining the financial health of our operations, with a particular focus on maintaining the strong relationships with our stakeholders across both the business and externally.
- Communicate with vendors and internal stakeholders to maintain strong working relationships
- Assist in the preparation of weekly and end of month payment runs
- Perform timely and accurate processing of supplier and subcontractor invoices, employee expense reimbursements and corporate credit card transactions
- Ensure AP procedures are documented and reviewed on a periodic basis
What you bring
coins
erp
excel
accounts payable
supplier data
fleet admin
McIlwain are seeking an experienced Accounts Payable Administrator to support our AP team in delivering the accurate, timely and efficient processing of invoices, credit card transactions and expense reimbursements.
- Successful candidates will be required to undergo a pre-employment medical and criminal history check
- Experience in using COINS or robust ERP systems
- Experience with supplier data management
- Applications will only be accepted from candidates who have the right to work in Australia
- Advanced Microsoft Excel skills
- Fleet Administration experience desirable but not mandatory
- Proven experience in an Accounts Payable function
Based at our Head Office in Hemmant, you’ll be located just a short drive to the M1 and an even shorter stroll to the Hemmant Train Station.
At McIlwain, we’re serious about creating a workplace that supports our people – from monthly collaborative lunches, wellbeing workshops and weekly off-site bootcamps to tailored professional development plans, designed to help you thrive in your role. You’ll be joining a fantastic team that is passionate about the continued growth and success of McIlwain.
Accounts Payable Administrator
- Paid Parental Leave for primary and secondary carers
- Cultural Leave Exchange
- Employee referral bonus
- Bonus annual leave days to encourage a work/life balance
- Free NAWIC membership
- Competitive benchmarked remuneration
- Career development and training opportunities
- Weekly gym or wellness reimbursement scheme
- Salary Reviews undertaken twice yearly and an End of Year Bonus Scheme
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- pre-employment medical check
- criminal history check
Company
Overview
- A history marked by consistently successful project delivery, ensuring client satisfaction through technical excellence.
- Focuses on both public and private sector projects, ranging from infrastructure development to residential builds.
- Expertise spans various sectors, with standout experience in large-scale infrastructure and energy projects.
- Noteworthy for its innovative approach to tackling complex, multidisciplinary challenges, especially in water and utilities.
- Has a long track record of leading multidisciplinary teams to deliver projects on time and within budget.
- A company that thrives on building long-term relationships with clients, contractors, and stakeholders.
- Care involves showing genuine concern for the safety and dignity of everyone. We promote a work‑life balance and encourage a happy, healthy lifestyle while considering the needs of people, partners, and communities, all while maintaining performance, sustainability, and safety at work.
- Honesty is aligning our words and actions with integrity, sincerity, and transparency. We advocate for what is morally right and uphold promises while safeguarding the interests of clients, employees, and the communities we work in.
- Respect is showing empathy and fairness while treating others as we would like to be treated. We recognise the value and diversity of individuals, appreciate their strengths and weaknesses, and display dignity, care, and courtesy in all interactions.
- Reliability is consistently fulfilling commitments and responsibilities, both to our colleagues and our clients, ensuring that tasks are carried out to the highest standard. We will be present, dependable, and consistent in delivering on promises and always following through.
- Committed to minimizing its environmental footprint through educated and empowered employees who prioritize environmental protection.
- Aims to deliver projects balancing environmental, social, and economic outcomes while continuously improving sustainability performance.
- Operates under a management system (MCEMS) that includes policies guiding sustainable project outcomes and supplier engagement.
- No publicly available DEI strategy details or gender‑related statistics could be located in the company’s publicly‑facing materials.
- LinkedIn and corporate website provide no specific data‑driven information on inclusion or diversity outcomes.
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