Assistant Project Manager

Description

The Assistant Project Manager position is primarily responsible for the oversite of a specific scope that is defined and managed through one or more Subcontractor contracts valued from $500k to $10m. Timely decisions are made and executed that impact the construction project’s schedule and financial outcomes. These decisions utilize the Assistant Project Manager’s knowledge of building methods, materials, and sequencing for systems, such as mechanical, electrical, plumbing, and fire.

Efficiently compile and transmit subcontract and owner closeout documentation including, but not limited to, Closeout Manual, Training, O&Ms, Warranties, As-Builts and Attic Stock.

Utilize master scheduling software to develop and continuously maintain the GMP, baseline project schedule.

• Manage the Project Financial Report (PFR) to properly project committed, allocated, and unallocated cost and associated savings or loss. Use additional tools in the PFR to find financial information about the estimate and JTD Cost.
• Exerts a considerable force to draw, drag, haul, or tug objects in a sustained motion (Pull)
• Create an effective project closeout plan, and manage the execution of the plan for all aspects of project closeout including warranties. Utilize the Closeout Preparedness and Closeout Follow-Up checklists to facilitate this process.
• May be called after hours and on weekends to address delays, emergencies, bad weather, and other issues at the jobsite
• Manage the RFI Log to efficiently create and close RFIs. Distribute the documentation to the proper Project Team members.
• Manage Self-Perform specific financials to meet project margin goal including estimating, vendor contracts, changes, and monthly financials. Utilize quantity tracking and the Labor Production Report (LPR) processes to inform financial projections.
• Extends out and retrieves objects outside immediate range (Reach)
• Utilize information in Job Dashboard to understand the current status and manage all aspects of the project. Update the necessary information in the Job Dashboard including Project Challenges and QBR Capsheet for monthly and quarterly reporting.
• Manage the overall job accounting process from receiving invoices to creation and timely payment of Owner Billing. Approve Vouchers, and manage billed, unbilled, and non-billable items for proper accounting and billing.
• Lowers the body to floor level and move with agility (Stoop or Crawl)
• Create internal and external Potential Impacts with detailed information, properly notifying the Owner as required. Manage the Potential Impact Log for effective project hygiene.
• Manage the process of cost charging the project for all billing item types (job cost entry, invoices, STC, and Field Payroll. Utilize job accounting tools including billing projections and Journal Vouchers (JVs) to modify job cost as necessary.
• Prepare Site Utilization, Zoning and/or Phasing Plans for effective jobsite planning
• Seizes an object by applying considerable force (Grip)
• Presses against something with substantial and steady force to thrust forward, downward, or outward (Push)
• Utilize understanding of different insurance programs and requirements to manage subcontractor insurance compliance for COI and LSIP compliance. Use tools such as Subcontractor Insurance Management and Manage Labor On-site/Pre-Install dates to ensure compliance.
• Raises substantial objects from a lower to a higher position or moves objects horizontally from position to position (Lift)
• Maneuvers small objects precisely by whatever means (Pinch or Pick)
• Compile and prepare the monthly Construction Financial Report (CFR) to demonstrate the projected financial status of the Project. Use the understanding of margin enhancements and margin offsets to execute strategies to meet and exceed margin goal.
• Mange the submittal log, including reviewing all types of submittals and shop drawings, verifying correctness per the contract documents, drawings, specifications, as-builts and coordination with other trades.
• Implement all aspects of the QA/QC Program for project success, including but not limited tools such as A3s, Pre-Install Meetings and Peer Reviews.
• Manage Spatial Coordination process, including leading cross-functional meetings, effectively communicating updates with subcontractors and all impacted parties, and resolving issues with the design team
• Create and manage the Expediting Log to get material on-time based on accurate delivery dates, lead times, and coordination with subcontractors.
• Evaluate subcontractor pay applications by reviewing percent complete on labor and materials with actual field conditions and verifying any stored materials. Process approved subcontractor pay app with proper retainage verifying contract amounts and changes to ensure non-overbilling.
• Create and manage a Work Plan for Confidential Payroll employees on a monthly basis. Use the information in the workplan to accurately project cost for confidential payroll and margin on personnel.
• Thoroughly understand the Owner Contract and manage the execution of the project to maintain compliance with the business terms.
• Utilize builder expertise to safely manage manpower and field execution of self-perform work. Apply tools such as checklists, look-ahead, meeting agendas, logs, and quantity tracking to increase effectiveness and communication with the project team.
• Assist in compiling an estimate, including creating an Instruction To Bidders and associated scope packages, subcontractor qualifications/bidding, and bid tabulation
• Assist in creating GMP and Lump Sum Package estimates at different design stages, including composing effective assumptions and clarifications, alternates, and allowances to define the project scope
• Maintains body equilibrium to prevent falling from precarious situations (Balance)
• Ascends or descends ladders, scaffolding, and steep slopes with agility (Climb)
• Execute the Linbeck Site Specific Safety Program, including BBS and Safety Walks
• Manage project logs and reports for proper Owner, Subcontractor and Internal communication. This includes, Daily Reports, Meeting Minutes Equipment Log, and utilizing the system reports module.
• Plan for and manage the project-specific Non-Billable Costs (including Non-Reimbursable Payroll) to meet margin goal. Accurately project these items for accurate input in the CFR.
• Manage manpower and self-perform field execution to ensure safety and schedule compliance through checklists, look-ahead planning, meeting agendas, logs, and quantity tracking
• Supports oneself and stays in an upright position (Stand)
• Write and review all types of vendor contracts with effective inclusions, exclusions, and job/general requirements
• Create a clear submittal log from requirements in the Contract Documents. Utilize pull scheduling dates in the log to prioritize submittals with the Design Team and Subcontractors.
• Detects attributes of objects, such as size, shape, temperature, texture, tension, or force by tactile means (Feel)
• Create and manage the internal review/execution of Subcontractor Change Orders (SCO) in a timely manner utilizing proper contract language and formatting.

Requirements

Frequently exposed to weather (occasionally extreme cold, extreme heat, wet, and/or humid, exposure to dust and fumes, and working in highly exposed places)

Proficient at communicating with others through verbal and non-verbal means to present information in an engaging and understandable manner, as well as use listening and other attending behaviors to gain a shared understanding of the topic at hand.

• Bachelor’s Degree in Construction, Engineering, Architecture, or Business and a minimum of 4-years of experience with a General Contractor
• Proficient at initiating decisions and actions with a focus on achieving the outcomes of a process or project while adhering to the overall strategy of the organization.
• Expresses or exchanges ideas through spoken word (Speak), English preferrable.
• Proficient and demonstrated results on construction projects of similar type, size, scope, and complexity as contracted by Linbeck
• Prolonged periods sitting at a desk and working on a computer with repetitive movements
• Perceives the nature of sound with no less than a 40db loss @ 500 Hz, 1,000 Hz, and 2,000 Hz with or without correct (Hear)
• Must have good depth perception, field of vision, near acuity
• May require travel
• Proficient at overseeing another employee's work, managing assigned tasks and providing motivation for employees and by using a variety of supervisory skills to arrive at the desired outcome.
• Demonstrated results on construction projects of similar type, size, scope, and complexity as contracted by Linbeck (strongly preferred)
• Current driver’s license, required.
• Is subject to substantial repetitive motions of the body and or its parts

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance