Executive Assistant

Overview

Provide executive support to Global CBO and BD team, handling schedules, travel, projects.

Key Responsibilities

• schedule management
• project coordination
• document prep
• call handling
• event planning

Tasks

-Manage and organize the Business Development Partners’ schedule to their preferences -Assisting on special projects such as conference scheduling, study trips, etc -Assistance in preparing paperwork for various business qualifications, licenses, etc. -Answering phone calls and e-mails on behalf of the Business Development Partner -Assisting in the planning of various office events

Requirements

• microsoft office
• 5+ years
• executive assistant
• travel booking
• multi‑tasking
• organizational

What You Bring

-Excellent communication and interpersonal skills -Capable of multi-tasking which often vary in scale and scope -Strong experience with Microsoft Office Suite -Highly proactive and completes tasks with a sense of urgency -Experience with booking complex international travel -5+ years of experience as an executive assistant -Comfortable in a dynamic work environment with creative personalities -Strong organizational skills, capable of both the big-picture understanding and detail-oriented execution -Can manage multiple complex schedules and daily calendars

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Benefits

-Additional perks: Dog friendly office, employee referral bonus, & more! -Extensive travel assistance including flight and hotel bookings -Health Benefits: Medical, dental, vision, along with ancillary and disability insurance -Catered Meals: Catered lunches on Monday and catered breakfast on Friday! -Staff Entertainment: Friday beers and biannual parties - We're BIG on celebrations! -Saving Plans: Flexible spending accounts for health and dependent care -Retirement Savings: 401(k) Plan with 3% company match -Generous Time Off: Increases over your time at BIG as well as 12 recognized holidays and Winter Break -Family Leave: 2-week pre-birth leave to all expecting parents to get set up for your new family member, generous parental leave, and flexible return-to-work options

About Big - Bjarke Ingels Group

-Known for a pragmatic-utopian approach, BIG blends everyday programmatic needs into innovative forms—think mountain housing or figure-eight apartments. -Signature projects include Copenhagen’s 8 House, Manhattan’s tetrahedron-shaped VIA 57 West, the Copenhill ski-power plant, and Amsterdam’s Sluishuis waterfront residence. -Their work spans residential, commercial, cultural and master-plan scale, as well as urban visioning, R&D, and campus and regional planning. -They collaborate globally—from Google’s Bay View campus to Toyota’s Woven City—and tackle large-scale infrastructure, urban design and experiential architecture. -Highlights include double-helix Marsk Tower in Denmark and the spiraling Musée Atelier for Audemars Piguet in Switzerland. -Over nearly two decades, they’ve gained acclaim for merging bold aesthetics with environmental and social intelligence.

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