HR Coordinator

Description

Indirectly supervises individuals within the People Ops team and provides guidance to achieve departmental objectives.

• Update Gray website for pay transparency laws, posting requirements, and required federal contractor obligations
• Conduct internal audits and risk assessments to identify potential compliance issues while preparing and issuing corrective action measures.
• Support MVR continuous monitoring initiatives and ensure compliance across Gray
• Responsible for UKG compliance updates and communication to all People Operations team members
• Create, implement, revise and maintain company policies and procedures to ensure compliance with federal, state, and local laws and regulations.
• Produce and audit all required compliance reports: EEO-1, Affirmative Action plans, Vets 4212, pay equity, and pay data reporting.
• Update and maintain job families and job groups in UKG (HRIS).
• Maintains strict confidentiality of team member and Gray information.
• Investigate data breaches and communicate impact to leadership and team members
• Create job titles in HRIS & ATS systems (UKG/ICIMS) ensuring compliance with FLSA standards
• Keep current on immigration laws and inform affected team members and HR Business Partners of changes
• Assist in creating and modifying reports as needed for all People Operations team members to help
• Maintain documentation and assist external counsel in obtaining work visas for team members and ongoing renewals and support documentation
• Manage Public Access files
• Review and Update Gray’s Drug Free Workplace Policy (as applicable) to ensure state & federal compliance and adherence to policy standards.
• Prepare salary surveys as needed
• Assist Talent Acquisition teams and HR Business Partners with employment sponsorship questions and provide hiring guidance on prospective candidates
• Assist compensation specialist with job description review for all Gray Inc companies
• Ensure compliance within ICIMS and UKG (onboarding policies, new hire forms, and required language)
• Educate internal team members on compliance policies, procedures, and requirements
• Assist in creating DFWP training for team members and managers

Requirements

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

The new team member is required to have Bachelor’s degree and four (4) years of experience in human resources; or the equivalent combination both. Experience in human resources is required. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. The selected candidate will have excellent written and verbal communication skills. Must be physically present in the Lexington office.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance