Document Controller
Turner & Townsend
Manage and configure CDE/EDMS, train users, ensure document control compliance.
1 months ago ago
Expert & Leadership (13+ years), Intermediate (4-7 years), Junior (1-3 years), Experienced (8-12 years)
Full Time
Derby, United Kingdom
Office Full-Time
Company Size
+12,000 Employees
Service Specialisms
Consulting
Construction Management
and more..
Sector Specialisms
Energy
Buildings
Infrastructure
Role
What you would be doing
cde management
user training
compliance audits
workflow setup
stakeholder interface
report generation
- Respond to ad-hoc requests relating to document management/CDE – Provide ad-hoc advice and guidance on use of the system and associated user guides and policy documents.
- Support – Provide ad-hoc reports and information on system usage, compliance and assist with ad-hoc requests relating to user activity.
- Provide CDE training and maintain training log – Organise and undertake regular training sessions on the purpose and use of the system for new users and refresher training for existing users. Provide training and guidance of file naming protocols. Create and maintain training logs.
- Provide advanced training – to super users and local administrators, covering advanced user and administrator CDE functionality.
- Process capture and mapping
- Develop and Maintain User guides – Prepare and update training packs, system user guides and quick reference sheets.
- Maintain Container Configuration & Workflows – Undertake regular checks on file / document links across the system and fix as required. Undertake regular checks of file / document workflows and release / move-on any locked workflows.
- Manage system compliance and provide compliance reports – Undertake weekly compliance audits with regards to file naming, file storage locations, user access and provide reports to the head of WSO.
- Interface with Project Team and other agreed stakeholders - Act as the main point of contact for all queries and requests relating to the CDE system.
- Maintain User Directories, IM Protocol and File naming protocol – Update and maintain the user access matrix, IM and File naming protocols to reflect new projects and users of the system.
- Running stakeholder workshops.
- Management and configuration of CDE – Undertake configuration and day to day management of the system, adding and maintaining user accounts and security groups. Respond to ad-hoc requests from users to move or rename any incorrectly uploaded file / document.
- Create new project set ups on CDE – Create new project sites and assign users.
- Set up and maintenance of workflows within a CDE / EDMS.
What you bring
aconex
projectwise
bim
microsoft office
presentation
3+ years
- Administrator level experience using at least one of the following: Aconex, ViewPoint/4P, Asite, Bentley, ProjectWise.
- Skilled in presenting to groups and delivering training in a variety of mediums.
- Excellent presentation skills.
- Use of advanced optional CDE / EDMS features, e.g. e-procurement
- Experience of a variety of different projects.
- Experienced Information Manager with 3+ years IM and/or Consultancy experience.
- Understanding of Building Information Modelling (BIM) in the context of Information Management and Document Control.
- User level experience of at least one other CDE / EDMS or similar system.
- Excellent interpersonal skills, and the ability to communicate with people at all levels.
- Must be able to manage priorities according to the demands of the project environment.
- Advanced Microsoft Office skills.
- Well organised and able to manage multiple requirements simultaneously.
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Interview process
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Company
Overview
1946 Established
Year Founded
Marks the beginning of the company's operations.
£1.2B Turnover
Global Turnover in 2023
Significant financial growth compared to the previous year.
64% Real Estate
Revenue Breakdown
The majority share of revenue comes from the real estate sector.
37% Net Revenue
Net Revenue Growth
Net revenue increased significantly in 2023.
- Operates across various sectors, including real estate, infrastructure, and natural resources, providing comprehensive services such as construction consultancy, asset and facilities management, and environmental consultancy.
- Expertise spans advisory, cost and commercial management, digital solutions, and program management, enabling them to handle complex capital projects and drive transformative change for their clients.
- With over 10,000 employees in 48 countries, the company leverages local knowledge and global expertise to deliver tailored solutions for each project.
89%
Employee Pride
A strong majority of employees feel proud to be part of the organization.
7.9/10
Employee Engagement
Reflects a solid level of engagement among employees, based on internal surveys.
- Loves a challenge: Tackles complex projects and overcomes challenges.
- Stronger together: Teamwork and collaboration drive exceptional results.
- Bring out the best: Develops and empowers employees to reach their full potential.
90% GHG Reduction
Net-Zero Commitment
Aims to reduce greenhouse gas emissions by 90% by 2040 as part of their net-zero strategy.
80% Supply Chain Emissions
Sustainability Focus
80% of their emissions come from the supply chain, targeting a 170,643 tCO2E reduction by 2030.
170k+ CO2 Reduction
Ambitious Climate Target
Seeks to reduce 170,643 tCO2E from the supply chain by 2030.
2017 Global Compact Member
Sustainable Development Leader
Joined the United Nations Global Compact in 2017, aligning with sustainable development goals.
- Uses the TCFD framework to manage climate risks and opportunities.
- Sustainability is embedded into major projects and programs.
- Focuses on making assets resilient to climate change through sustainable procurement strategies.
- Aligns environmental policy with the United Nations Sustainable Development Goals.
- Strives for transparency in measuring and monitoring performance.
- Provides ESG services to help clients achieve net-zero.
33.7% Female
Global Representation
The company has 33.7% female colleagues globally.
8.6 Global Score
Acceptance Factor
Employees rate acceptance of all backgrounds at 8.6/10 globally.
40% Target by 2025
Gender Diversity Goal
Aim to achieve 40% female representation globally by 2025.
81% Survey Rate
Engagement Feedback
81% of employees participate in quarterly inclusion surveys.
- An environment where diverse perspectives are acknowledged and celebrated, enabling individuals from various backgrounds to thrive.
- A comprehensive diversity and inclusion roadmap was initiated in 2018.
- A diversity base-lining initiative was implemented to better understand workforce makeup and identify areas for improvement.
- Diverse perspectives are seen as crucial for driving innovative and creative solutions to transform performance in a green, inclusive, and productive world.
- Reverse mentoring programs facilitates discussions between employee network groups and senior management to address inclusivity barriers.
- Quarterly anonymous employee engagement surveys gather feedback on engagement drivers, including D&I.
- A supplier diversity program encourages the use of diverse firms, including minority-owned, women-owned, and other underrepresented businesses, promoting vendor competition, competitive advantage, and positive economic impact on local communities.
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