Technical Administrator at Vistry Group in Milton Keynes, England, United Kingdom | Kablio

Role

Description

document management

quality assurance

system support

viewpoint 4projects

planning submissions

user guides

Work with procedures, guidance and forms contained within the Life of Site processes.
Assisting with invoicing and payments procedure
To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required
Support internal and external users regarding system issues
Carry out quality assurance checks on all information uploaded.
Ensure external documentation is identified and distributed as agreed.
Prepare, manage and issue all Home User Guides (HUGs) and OMS Manuals, H&S Files.
Work with all procedures required under the New Homes Quality Code.
Assisting with submission of planning application submissions and discharge of conditions
Prepare, manage and issue all Home User Guides (HUGs) and OMS Manuals, H&S Files
Assisting with appointment letters and contracts
Ensure all documents are up to date and completed and named correctly prior to internal or external audits.
Ensure all drawings / documentation are controlled and maintained in a methodical manner.
Liaise with site delivery teams regarding handover information / documentation.
To be responsible for the management of documents for multiple projects, ensuring documents are named and uploaded in an accurate and timely manner.
Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
Ensure documentation follows approvals process.

Requirements

hnc

edms

office365

document control

attention detail

communication

Ability to understand and interpret construction drawings and documents
HNC in Computer Science, Business Administration or similar
Experience of using EDMS
IT literate – Office 365
Proven experience of carrying out a similar role
Prioritise workload when managing multiple contracts / tasks
Great attention to detail
Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments
Knowledge and understanding of the Document Control process at operational level

Benefits

Salary sacrifice car scheme available to all employees
Life assurance at 4 x your annual salary
Competitive pension scheme through salary sacrifice
Share save and share incentive schemes
Employee rewards portal with many more benefits...
Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
Competitive basic salary and annual bonus
2 Volunteering days per annum
Enhanced maternity, paternity and adoption leave
Private medical insurance, with employee paid cover

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

£3.78 bn

Revenue in 2024

Reported revenue as part of the FTSE 250, reflecting the company's strong financial performance.

17,500 homes

Annual homes built

Constructs approximately 17,500 new homes annually across the UK, with significant focus on affordability.

Launched following the merger of Bovis Homes and Galliford Try’s housing arm in January 2020.
Operates three retail brands—Bovis Homes, Linden Homes, Countryside Homes—and a B2B Partnerships arm.
Known for timber-frame manufacturing via Vistry Works, boosting quality, speed, and carbon performance.
Typical projects include mixed-tenure neighbourhoods with schools, parks, orchards, and community facilities.
Completed major schemes like Meridian Water regeneration and Countryside Partnerships integration in 2022.

Culture + Values

Do the right thing – our ethos applied across all operations
Integrity, Caring and Quality – our values, striving for sustainable improvement
Building Better Together – our One Vistry culture, embedding purpose and values
A culture where you can build something brilliant, with progression for everyone and proactive improvement
Trust and celebration of teams, creating an environment where everyone can bring their true selves and face challenges together
Focus on rewards, career progression and personal fulfilment as recognition for a job well done

Environment + Sustainability

42% Emissions Reduction

Scope 1 & 2 Emissions Cut

Achieved a 42% reduction in absolute Scope 1 and 2 emissions by 2030, using a 2022 baseline.

51.6% Reduction

Scope 3 Emissions per m²

Reduced Scope 3 emissions intensity by 51.6% per m² of completed housing by 2030, using a 2022 baseline.

97% Waste Diversion

Construction Waste Recycling

97% of non-hazardous construction waste was diverted from landfill in 2023, with 6.34 tonnes per 100 m².

5.3% Emissions Drop

Scope 1 & 2 Progress

Reduced absolute Scope 1 and 2 emissions by 5.3% between 2021 and 2023, though with an 8.8% rebound in 2023.

Modern timber-framed offsite construction to reduce GHG, costs and environmental impact
Carbon Action Plan updated post-merger; full transition plan due September 2024
Low-carbon heating systems (e.g., air source heat pumps) installed across multiple developments
185 zero-carbon ready homes at Tolgus and 54 AECB Passivhaus-lite homes at North Whiteley handed over; 310 net-zero-carbon (regulated energy) homes at Kenilworth

Inclusion & Diversity

August 2024

Joined Stonewall’s Diversity Champions

The company became a member of Stonewall’s Diversity Champions programme, demonstrating commitment to LGBTQ+ inclusion and equality.

Gold Award

Defence Employer Recognition Scheme

Recognized for active support of the Armed Forces community, achieving the highest accolade in 2019.

November 2023

Partnered with Black Professionals In Construction

Collaboration aimed at enhancing ethnic minority representation and career development in construction.

Over 100

Trained mental health first-aiders

Committed to mental health awareness with over 100 employees trained to provide initial support.

Employee Engagement Survey gathers feedback on D&I, informing positive change
Four employee networks: Women’s Network; REACH (Race, Ethnicity And Cultural Heritage); Pride; Accessibility Allies
Reverse‑mentoring programme connecting senior leaders with minority‑group colleagues
All employees complete ‘Diversity and Inclusion Essentials’ e‑learning via Vistry Learn
Signatory of Armed Forces Covenant and Social Mobility Pledge; BuildForce & Salute My Job partnerships
‘Time to Talk’ sessions supporting mental‑health dialogue

Articles

Careers – People development

Projects & Partnerships overview

Construction Apprentice programme

Role

Description

document management

quality assurance

system support

viewpoint 4projects

planning submissions

user guides

Work with procedures, guidance and forms contained within the Life of Site processes.
Assisting with invoicing and payments procedure
To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required
Support internal and external users regarding system issues
Carry out quality assurance checks on all information uploaded.
Ensure external documentation is identified and distributed as agreed.
Prepare, manage and issue all Home User Guides (HUGs) and OMS Manuals, H&S Files.
Work with all procedures required under the New Homes Quality Code.
Assisting with submission of planning application submissions and discharge of conditions
Prepare, manage and issue all Home User Guides (HUGs) and OMS Manuals, H&S Files
Assisting with appointment letters and contracts
Ensure all documents are up to date and completed and named correctly prior to internal or external audits.
Ensure all drawings / documentation are controlled and maintained in a methodical manner.
Liaise with site delivery teams regarding handover information / documentation.
To be responsible for the management of documents for multiple projects, ensuring documents are named and uploaded in an accurate and timely manner.
Maintain knowledge and experience of Viewpoint 4Projects at an operational level.
Ensure documentation follows approvals process.

Requirements

hnc

edms

office365

document control

attention detail

communication

Ability to understand and interpret construction drawings and documents
HNC in Computer Science, Business Administration or similar
Experience of using EDMS
IT literate – Office 365
Proven experience of carrying out a similar role
Prioritise workload when managing multiple contracts / tasks
Great attention to detail
Excellent communication and interpersonal skills with the ability to effectively liaise and co-ordinate activities between departments
Knowledge and understanding of the Document Control process at operational level

Benefits

Salary sacrifice car scheme available to all employees
Life assurance at 4 x your annual salary
Competitive pension scheme through salary sacrifice
Share save and share incentive schemes
Employee rewards portal with many more benefits...
Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
Competitive basic salary and annual bonus
2 Volunteering days per annum
Enhanced maternity, paternity and adoption leave
Private medical insurance, with employee paid cover

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

£3.78 bn

Revenue in 2024

Reported revenue as part of the FTSE 250, reflecting the company's strong financial performance.

17,500 homes

Annual homes built

Constructs approximately 17,500 new homes annually across the UK, with significant focus on affordability.

Launched following the merger of Bovis Homes and Galliford Try’s housing arm in January 2020.
Operates three retail brands—Bovis Homes, Linden Homes, Countryside Homes—and a B2B Partnerships arm.
Known for timber-frame manufacturing via Vistry Works, boosting quality, speed, and carbon performance.
Typical projects include mixed-tenure neighbourhoods with schools, parks, orchards, and community facilities.
Completed major schemes like Meridian Water regeneration and Countryside Partnerships integration in 2022.

Culture + Values

Do the right thing – our ethos applied across all operations
Integrity, Caring and Quality – our values, striving for sustainable improvement
Building Better Together – our One Vistry culture, embedding purpose and values
A culture where you can build something brilliant, with progression for everyone and proactive improvement
Trust and celebration of teams, creating an environment where everyone can bring their true selves and face challenges together
Focus on rewards, career progression and personal fulfilment as recognition for a job well done

Environment + Sustainability

42% Emissions Reduction

Scope 1 & 2 Emissions Cut

Achieved a 42% reduction in absolute Scope 1 and 2 emissions by 2030, using a 2022 baseline.

51.6% Reduction

Scope 3 Emissions per m²

Reduced Scope 3 emissions intensity by 51.6% per m² of completed housing by 2030, using a 2022 baseline.

97% Waste Diversion

Construction Waste Recycling

97% of non-hazardous construction waste was diverted from landfill in 2023, with 6.34 tonnes per 100 m².

5.3% Emissions Drop

Scope 1 & 2 Progress

Reduced absolute Scope 1 and 2 emissions by 5.3% between 2021 and 2023, though with an 8.8% rebound in 2023.

Modern timber-framed offsite construction to reduce GHG, costs and environmental impact
Carbon Action Plan updated post-merger; full transition plan due September 2024
Low-carbon heating systems (e.g., air source heat pumps) installed across multiple developments
185 zero-carbon ready homes at Tolgus and 54 AECB Passivhaus-lite homes at North Whiteley handed over; 310 net-zero-carbon (regulated energy) homes at Kenilworth

Inclusion & Diversity

August 2024

Joined Stonewall’s Diversity Champions

The company became a member of Stonewall’s Diversity Champions programme, demonstrating commitment to LGBTQ+ inclusion and equality.

Gold Award

Defence Employer Recognition Scheme

Recognized for active support of the Armed Forces community, achieving the highest accolade in 2019.

November 2023

Partnered with Black Professionals In Construction

Collaboration aimed at enhancing ethnic minority representation and career development in construction.

Over 100

Trained mental health first-aiders

Committed to mental health awareness with over 100 employees trained to provide initial support.

Employee Engagement Survey gathers feedback on D&I, informing positive change
Four employee networks: Women’s Network; REACH (Race, Ethnicity And Cultural Heritage); Pride; Accessibility Allies
Reverse‑mentoring programme connecting senior leaders with minority‑group colleagues
All employees complete ‘Diversity and Inclusion Essentials’ e‑learning via Vistry Learn
Signatory of Armed Forces Covenant and Social Mobility Pledge; BuildForce & Salute My Job partnerships
‘Time to Talk’ sessions supporting mental‑health dialogue

Articles

Careers – People development

Projects & Partnerships overview

Construction Apprentice programme