Project Billing Specialist

Description

• The Project Billing Specialist is responsible for preparing, reviewing, and finalizing project invoices in accordance with client contracts, company policies, and deadlines. This role works closely with Project Managers, the Project Accounting team, and clients to ensure accurate billing, resolve issues promptly, and maintain strong communication throughout the billing cycle.
• Prepare and issue accurate, timely invoices for assigned projects based on contract terms and project progress.
• Research and resolve billing discrepancies with both internal and external stakeholders.
• Verify all billing information, including rates, expenses, markups, and tax requirements, to ensure compliance with agreements.
• Collaborate with the Collections team to assist in resolving past due accounts.
• Work closely with Project Managers to review draft invoices, address questions, and make necessary adjustments prior to finalization.
• Support the Accounting team with month-end close processes related to revenue recognition.
• Maintain organized and up-to-date billing records within Deltek Vision (training provided if no prior experience).
• Communicate professionally with clients regarding billing inquiries and payment status.
• Monitor unbilled time and expenses; proactively follow up to ensure billable items are captured and approved.

Requirements

• Experience with Deltek Vision (or similar ERP systems) and/or the construction or AEC (Architecture, Engineering, and Construction) industry is helpful, but not required — we’re happy to train the right candidate.
• Ability to work independently and collaboratively in a fast-paced environment.
• Prolonged periods sitting at a desk and working on a computer.
• Familiarity with ERP systems (Deltek Vision/Vantagepoint preferred but not required).
• Light to moderate lifting may be required.
• 2+ years of billing or project accounting experience preferred; experience in professional services, AEC, or construction a plus.
• 30+ Years of Expertise: We’ve earned a reputation for exceptional quality, precision, and dependability over three decades of service.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong attention to detail and ability to work under tight deadlines.
• Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Cutting-Edge Technology: We utilize advanced tools like Trimble, Leica, and 3D laser scanners to ensure the highest standard of work.

Benefits

• Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more.
• Company Perks: Benefit from team lunches, weekly breakfast, holiday celebrations, and a fun, collaborative culture.
• Pay Range: $32-$37 per hour depending on experience,
• Comprehensive Benefits: Enjoy medical, dental, and vision coverage, 401(k) matching, paid time off, and holiday breaks.
• Reasonable accommodation may be provided for individuals with disabilities.
• Collaborative Team Culture: Our work environment promotes teamwork, where everyone contributes to achieving collective success.
• Diverse Work Experience: No two days are alike, with a mix of both field and office-based projects to keep your work dynamic and engaging.
• Opportunities for Advancement: We invest in your career growth through ongoing training and certification programs.
• Supportive Work Environment: Your contributions are valued, and we prioritize your career development and growth.

Training + Development

Interview process

Visa Sponsorship

Security clearance