Client Services Coordinator

Description

Provides overall administrative support for real estate Professionals. In addition to preparation of normal correspondence, the Coordinator is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles.

• Maintain and purge account files and records for assigned agents
• Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation and spelling
• Perform accounting functions which may include preparation of expense reports, invoices and billings
• Maintain and update assigned agents’ client/prospect databases
• Provide administrative. Graphic and technical support to the team as needed
• Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies and procedures
• Prepare and produce marketing presentations, multiple property surveys, tour books, and PowerPoint or InDesign presentations, often with a short lead-time
• Perform general administrative duties such as filing, schedule meetings and travel arrangements
• Conduct research, assemble data, and perform special projects
• Provide information about the Company; screen and respond to internal and external inquiries of a less technical nature
• Monitor action items and request dates for completion to ensure effective and timely completion of requests

Requirements

• All Microsoft applications, including Word, Excel and PowerPoint
• Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility
• Creative self-starter, multitask oriented
• Strong proofreading and editing abilities
• Capacity to work successfully in a team environment, build effective working relationships inside and outside of the group
• High school diploma or equivalent knowledge
• Thorough working knowledge of Microsoft Word, Excel, Power Point, and Outlook
• Strong organizational, interpersonal and communication skills
• Minimum three years related work experience supporting multiple people; real estate experience preferred
• Ability to complete a high volume of tasks with minimal guidance or supervision
• Outlook and other contact management, social media and email systems

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance