Senior Executive Assistant

Description

• Manage administrative, reporting, and coordination of items supporting Talent Acquisition and Mobility & Immigration
• Administrative on-boarding of new employees on the team
• Schedule appointments, manage multiple calendars, and coordinate executives’ interface with other company organizations, clients, and external groups across multiple time zones
• Manage general office duties including mail distribution and phone coverage, specifically responding to Talent Acquisition related calls
• Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, etc.
• Create internal communications to support team appreciation and recognition (e.g., birthdays and anniversaries)
• Manage time and attendance, expense reports, invoices and ordering of supplies
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories

Requirements

• Experience scheduling meetings and events, liaising with catering, IT, and other departments
• Exceptional attention to detail and organization
• A combination of education and directly related experience equal to seven (7) years with 5+ years of experience in administrative support in a corporate environment
• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• Ability to work at a quick pace
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Job related technical knowledge necessary to complete the job
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Experience with SAP/ESS for expense reports and invoice processing
• Advanced PowerPoint skills and experience editing presentations
• Experience with multiple platforms that support invoicing, reporting, and travel
• Strong interpersonal and communication skills, both oral and written
• Experience with Amex Global Business Travel
• Experience preparing detailed expense reports
• Knowledge of Microsoft to include Word, Excel, PowerPoint, and Outlook
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Strong leadership and decision-making skills
• Demonstrated ability to manage calendars and coordinate meetings across several time zones

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance