Administrative Coordinator - Shipping

Description

• Check and assure all documentation sent to invoicing and inspection is 100% accurate based on Bill of Material System.
• Coordinate company documentation regarding compliance with applicable DOT regulations including driver’s files and physicals. Responsibilities include ongoing up to date regulation changes and issues affecting transportation.
• Participate in Shipping Group meetings to record outstanding issues and coordinate action plans as required.
• Review with Shipping Manager relevant issues for meeting agendas, minutes and follow up issues
• Evaluate current office practices with manual reporting and computer programs to recommend future automated programs to recommend future automated operations.
• Monitor and initiate “deliver request form” documentation sent to customers. Follow up with customers any outstanding forms not returned.
• Assist in the development of the “Equipment Inventory” specification sheets and ongoing maintenance of that system.
• Set up prevailing wages when needed
• Completing expense reports
• Responsible for operations of all computer hardware requirements, printers, fax machines, software, etc.
• Submitting and maintaining Payroll is a key function
• Evaluate current job file system and other documentation to ensure best possible maintenance of material and storage of potential audits.
• Process invoices
• Coordinate ordering of office supplies, purchase requisitions to ensure efficient usage and availability.
• Review all weekly time sheets to ensure accuracy, expense reports, uniform ordering, etc.
• Coordinate (part-time or full time individuals) if deemed necessary during peak period to insure accurate data input, or other office duties as required.
• Develop data bases to provide required reports for upper management such as:

Requirements

• A comprehensive understanding of shipping and logistics. DOT experience a plus.
• Payroll Experience Required.
• Must have experience working with confidential information.
• Over five years experience in a fast paced, complex work environment and demonstrated success which has required strong oral and written communication skills.
• Requires excellent computer skills with solid working knowledge of spreadsheets, databases and the development of reports, charts and graphs. Also requires the ability to act independently and with diplomacy.
• Associates degree or equivalent experience.
• Manufacturing, transporation or relevant industry experience
• Ability to work in a fast paced atmosphere.
• Identify training/self-development needs to fulfill back-up capabilities for all office positions. Back up positions include: full operational understanding of Bill of Lading System, permit operations via outsourcing with permit service and/or internet operations and escort scheduling.
• Strong organizational and computer skills

Benefits

• Excellent benefits including medical, dental and vision available for full-time coworkers. Vacation is offered to regular full-time coworkers and is earned annually on your anniversary date. You may carry over a portion of your hours into the next anniversary year.
• High Family Foundation Scholarship is awarded annually to the children of High co-workers working at least 1,000 hours per year and employed for at least two years. Recipients are awarded $4,000 for each year they are enrolled in a two- or four-year accredited degree program.
• Trailer Utilization
• Tuition Assistance with 100 percent reimbursement for approved courses and degree programs that are job-related and approved in advance by your supervisor.
• Good Measure Award is presented periodically to an individual or team from each of the High companies who exemplify The High Philosophy and who has gone above and beyond normal job responsibilities to provide "Good Measure."
• Employee Assistance Program provides professional, confidential assistance for any type of personal issue you or your eligible dependents are experiencing.
• 401(k) Retirement Plan with a company match up to 6%

Training + Development

Interview process

Visa Sponsorship

Security clearance