Administrative Assistant (DCOPS)

Description

• Prepares employee record changes and maintains employee files.
• This position may provide functional guidance to administrative support staff.
• Maintains, develops and implements filing systems.
• Sorts and distributes mail including preparing outgoing mail.
• Performs customer service duties including answering and screening calls, receiving and assisting visitors, and answering inquiries.
• Processes purchase requests for payments in various forms, such as purchase requisitions, petty cash, and credit card purchases, verifying accuracy of data. May function as credit card liaison for the department.
• Applies organizational, departmental and office policies, procedures, and practices.
• Researches and compiles a variety of information for reporting purposes and performs data entry of a variety of databases, spreadsheets, and forms.
• Performs administrative support functions including preparing, reviewing and drafting correspondence, memoranda, board items, presentations, reports and other documents using correct grammar, spelling and punctuation to ensure accuracy and completeness; may take and transcribe minutes.
• Contact with internal and external customers, vendors, outside agencies and the general public.
• Maintains effective working relationships and public relations.
• Prepares and monitors financial information including budget, time and attendance documentation and ordering supplies.
• Provides organizational support by coordinating and scheduling meetings, maintaining calendar and agendas, and making travel arrangements as needed; maintains suspense system to ensure deadlines are met.

Requirements

• Two years of college with major coursework in Business Administration, Public Administration, or related field from an institution accredited by a recognized accrediting agency.
• Valid Class "C" Texas Driver's License.
• Three years' experience performing administrative and secretarial functions or related work.
• Proficient in the use of word processing, spreadsheet, database and presentation software, and financial, purchasing and time and attendance software.
• Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
• High School Diploma or GED.
• Proficient level typing skills.
• Communicates effectively, verbally and in writing.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance