Team Administrator

Based in our Brisbane CBD office, this dual-reporting role provides key administrative and operational support to the Directors, including marketing, coordinating with internal and external stakeholders, maintaining accurate records, correspondence and managing budgets and invoicing.

A unique opportunity exists for a full time Team Administrator to join our growing success, supporting the State Managing Director across state-based activities and the Capital Transactions business as well as supporting the Director of Metro Regional Sales.

• Coordinate and collate sales and marketing information to assist with the preparation of reports and submission.
• Assist with managing fees, creating invoices and relevant financial reconciliation or purchase orders.
• Assist with general administrative tasks as required, including supporting internal audits and risk management.
• Provide quality high level administrative support, including preparation of general correspondence and document control.
• Organise meetings and events; preparing agendas, taking minutes and follow up on action items.
• Maintain and update administration systems, procedures and methods
• Provide executive support to the State Managing Director including calendar management, travel bookings and email management.
• Assist with the preparation of Information Memorandums (IMs), Expressions of Interest (EOIs), and marketing collateral.

• Advanced Microsoft Office skills.
• Experience with Adobe Indesign and Canva will be viewed upon favourably.
• Resilient and able to work well under pressure.
• Exceptional attention to detail.
• Previous experience creating marketing collateral and presentations.
• Previous experience in a PA, EA or Team Administrator position.
• Good time management skills and the ability to prioritise, problem-solve and take initiative.
• Excellent written and verbal communication skills.

• Salary sacrificing options
• Regular office and employee social events
• Paid Well-being, volunteer and study leave
• Paid parental leave plus return from paternal leave bonus
• Additional five days annual and personal leave per year