Administrative Assistant

Description

• Process invoices, expense claims, and petty cash.
• Assist with budget tracking and procurement processes.
• Manage correspondence (emails, mail, phone calls) and maintain organized digital filing
• Prepare reports, letters, and internal communications.
• Ensure compliance with health and safety regulations and company policies.
• Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.)
• Maintain records, databases, and company documents such as contracts and invoices.
• Liaise with vendors, suppliers, and service providers.
• Support payroll preparation by maintaining accurate attendance and leave records.
• Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents.

Requirements

• Proven experience in an administrative, clerical, or office support role.
• High school diploma or equivalent (essential).
• Competent in Google Workspace Suite (Docs, Sheets etc.)
• Experience managing office operations, supplies, and vendor relationships.
• Familiarity with bookkeeping or basic financial processes is often beneficial.
• Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software).

Benefits

Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it’s a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun.

At Jersey Hired, we’re all about connecting people, New Jersey people, to be exact. We’re the Garden State’s go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire — all without crossing the bridge or hitting the turnpike.

Training + Development

Interview process

Visa Sponsorship

Security clearance