Receptionist - Part Time

Description

• To code and approve suppliers’ invoices in accordance with Carter Jonas’ internal accounting procedures.
• To manage the room booking system for 4 meeting rooms and to provide reception services for all external meetings; to include the ordering and preparation of refreshments where necessary. To support the office in the set up, management and resetting of the meeting rooms for meetings and events which, on rare occasions, may include working after hours (time off in lieu will be granted)
• To provide AV and facilities management support, as required by the Office Manager (full training will be provided).
• To manage petty cash and liaise with Finance team to ensure adequate funds are maintained.
• To organise the collection of confidential waste, as required.
• To manage stationery supplies in accordance with agreed stock levels and ensure that all stationery areas are kept clean and tidy.
• To be responsible for the recycling of consumable products (toners, batteries etc)
• To assist the Office Manager in the induction procedures for new starters including the allocation of access cards, printer cards, locker allocation and to provide a health & safety induction.
• To liaise with the Office Manager on the cleaning contract for the office.
• To liaise with the Office Manager and the Building Management team regarding access for landlord inspections and repairs.
• To conduct weekly checks of all printer/copiers to review levels of consumables (toners etc) and to liaise with the suppliers, reporting faults as necessary, and to ensure adequate stocks of consumable items are maintained.
• To monitor office floors and liaise with the Office Manager to ensure staff and Partners abide by the housekeeping rules contained within the company guidelines to maintain a clean and tidy working environment.
• To act as the Health and Safety Co-ordinator for the office to undertake inspections and maintain records in support of ISO accreditations and to liaise with the Office Manager over the training and appointment of fire wardens and first aiders.
• To manage all incoming/outgoing post and deliveries.

Requirements

Experience in a similar role is extremely advantageous, a professional telephone manner, exceptional customer services and good communication skills, a natural ability to collaborate with internal and external people, demonstrating a willingness to consult others for ideas, advice and direction when needed. Attention to detail is paramount, along with strong organisational skills with the ability to prioritise and multi-task. Proficiency in Microsoft Word, Excel and Outlook is essential. We are looking for a strong team player with good interpersonal skills and effective time management skills.

We are currently seeking an experienced part-time receptionist who will act as the face of the business and ensure the smooth running of all aspects of the front of house at our hub office in Central Cambridge. In addition, the post holder will provide support with the completion of a variety tasks including answering telephone calls and enquiries, meeting arrangements, managing the post and health and safety.

Benefits

We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.

You will be based in our flagship Cambridge office 2 days per week, on a Monday and Tuesday. You will work alongside our thriving team in commercial, planning and development and rural divisions. Our office culture is collaborative and professional, with regular social, wellbeing, and fundraising activities to get involved in.

Training + Development

Interview process

Visa Sponsorship

Security clearance