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Executive Assistant
Arconic
23d ago
Intermediate (4-7 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Alcoa, TN
Office Full-Time
Company Size
14,000 Employees
Service Specialisms
Aerospace
Automotive
Industrial Manufacturing
Engineering
Advanced Materials
Technology Solutions
Sector Specialisms
Aerospace & Defense
Automotive & Commercial Transportation
Building and Construction
Industrial Solutions
Packaging
Role
What you would be doing
minute taking
meeting management
information flow
report preparation
contact management
filing systems
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Act as the point of contact among senior managers, employees, clients, and other partners
- Prepare weekly, monthly or quarterly reports as needed
- Maintain contact lists
- Submit and reconcile expense reports
- Format information for internal and external communication – memos, emails, presentations, reports
- Manage calendars and arrange meetings
- Assist in the documentation and tracking of various processes –
- Manage information flow in a timely and accurate manner
- Provide general support to visitors
- Organize and maintain the office filing system
- Act as an office manager by keeping up with office supply inventory
- Post content on the location’s TV monitors and website
- Develop and maintain a filing system
What you bring
microsoft office
smartsheet
outlook
powerpoint
excel
communication
- Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
- Familiarity with office gadgets and applications (i.e., E-calendars, MS Teams, Smartsheet, etc.)
- Excellent skills in Microsoft Office including PowerPoint, Excel, and Outlook
- 730, et seq.) and/or the International Traffic in Arms Regulations (ITAR). Authorizations from the relevant government agency may be required to meet export control compliance requirements.
- This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R.
- Bachelor’s degree or equivalent work experience –
- Strong writing and review skills
- Discretion and confidentiality
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent verbal and written communications skills
- Outstanding organizational and time management skills, creative and willing to take work independently
- 5+ years experience in a related field
- Book travel arrangements
- Order meals for various meetings
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
People also searched
Company
Overview
- Designs and manufactures innovative engineered products for industries like aerospace, automotive, and industrial sectors.
- Formed from the spin-off of Alcoa's engineered products division, emphasizing precision and advanced technologies.
- Delivers solutions integral to some of the world's most demanding industries, improving performance, efficiency, and sustainability.
- Proud legacy of innovation, with decades of experience in materials science and engineering.
- Notable projects include aerospace components, automotive lightweighting solutions, and advanced industrial materials.
- Products are used in everyday applications, from aircraft engines to consumer electronics, making a significant impact on global infrastructure.
- We are committed to safety in everything we do.
- We act with integrity, fairness, and transparency.
- We hold ourselves and each other accountable for delivering results.
- We build lasting relationships with customers and create value by meeting their needs.
- We drive innovation by fostering a culture of continuous improvement.
- We are committed to responsible environmental practices that benefit people and the planet.
20% Improvement
Energy Efficiency
Achieved a 20% improvement in energy efficiency over the past five years through innovative production methods and process optimizations.
Net-Zero by 2050
Greenhouse Gas Emissions Goal
Committed to achieving net-zero greenhouse gas emissions by 2050, aligning with global sustainability targets.
- Focus on reducing the carbon intensity of production processes.
- Offering sustainable products such as aluminum for lightweighting and energy-efficient solutions.
- Active engagement in circular economy practices, including aluminum recycling.
30% Women Leadership Goal
Women in Leadership
Aim to achieve 30% representation of women in leadership positions by 2025.
- Tracks and reports on gender diversity and inclusion efforts annually.
- Promotes a culture of respect and inclusion through leadership development and training programs.
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