Kablio AI

AI Turbo Recruiter

Want to hear how I work? Hit play.Kablio AI applies for you. You just show up to the interviewKablio AI helps you secure roles in construction, clean energy, facilities management, engineering, architecture, sustainability, environment and other physical world sectors.

Get hired, get rewarded!

Land a job through Kablio and earn a 5% salary bonus.

Exclusive benefits

5%Bonus

Operations Leader - Contract Admin

Ge Vernova

Energy tech co. that designs, builds, services gas, nuclear, hydro, steam & wind power systems globally.

Leads a team to manage contract admin for product orders, logistics, invoicing and after‑sales.

3d ago

Intermediate (4-7 years)

Full Time

Stafford, England, United Kingdom

Hybrid

Company Size

76,800 Employees

Service Specialisms

Energy Services

Digital Solutions

Sustainability

Smart Grid Technologies

Consulting

Sector Specialisms

Power

Gas Power

Steam Power

Nuclear

Hydro Power

Wind

Onshore Wind

Offshore Wind

Role

What you would be doing

order entry

salesforce

order automation

sales forecast

cash collection

logistics coordination

Provide feedback to team on performance measures.
Support the team with the After Sales process using Salesforce to ensure quickest recording and turnaround of goods back to customer for chargeable and warranty repairs and modifications.
Ensure the order entry activities are performed as per GS / GA (Grid Automation) requirements.
Support Region Operation Leader to monitor Sales / CM / Cash (Billing, PD, KPI) including forecast
Liaise with Finance/ accounting dept to ensure correct payment.
Provide Product Sales Plan to Operation Leader
Impulse generation of improvement actions that improve OTR execution performance, monitor these actions and their sustainable implementation at operational level, ensure sharing of Best Practices
Promote, identify, sustain and follow up improvement actions in the order administration and internal procurement domain
Work closely with the Accounts Receivable team and customers for cash collection and to reduce past due invoices.
Support team for the efficient processing of project material requisitions through to order placement with internal and external suppliers and expedite with suppliers as requested.
Manufacturing units and other Suppliers, Tendering and Commercial teams
Communicate to team and support changes to business processes and procedures.
Approve credits as requested through the formal process.
Adhere to the business EHS (Environment, Health and Safety) directives and manage team to ensure compliance
Propose and implement improvement actions to optimise the processing of Product orders
Monitor delivery schedules with manufacturing units, external suppliers and shipping. Ensure contract is managed to completion and the goods are delivered to the required delivery address.
Support with investigating Accounting Queries, liaise with Finance with RFI`s and resolve invoice discrepancies to enable supplier payment.
Ensure business directives for the supply of goods to customers are followed including incoterms and payment terms.
Support Automatization of the Order booking Process, including OLS (Online Store)
Manage the Contracts Administration team to carry out efficient Contracts administration from direct customer orders ensuring all orders are scheduled for dispatch in line with customer requirements and acknowledged to the customer within 72 hours
Support the team with the control of logistical aspects (documents for export, relationship with forwarders, carriers, customs) for loose products shipments to customers, and project shipments to third party builders.
Report the WEEE figures for Cluster on quarterly basis
Ensure commercial conditions are as agreed to standard company requirements or are approved variations. Orders are correctly reviewed, accepted and approved in line with company procedures/ sales Agreements/ offers conditions
Deliver Product operational results for Sales, Margin & Cash. Ensure Customer satisfaction
Ensure Order administration processes are in line with GS (Grid Solutions) Legal recommendation & finance instructions
Provide Loose Product Sales forecast for pacing on monthly and ad hoc basis. Monitor sales figures and manage results to match forecast.
Provide expertise to problem solve and offer alternative solutions for the customer.
Ensure orders are invoiced to customers in a timely manner with correct information and by relevant channels
Analyse & improve Order administration processes - from order booking to cash collection
Monitor order entry quality and take corrective action where needed.
Help with the investigation of process issues arising from any supply chain problems – shortages or excess inventory.
Train new order entry staff to perform activities as detailed
Monitor customs clearances to ensure timely completion & deliveries.
Report the cluster waste figures on half yearly basis
Ensure fluidity of the overall process including high level of cooperation between Selling unit & GA Manufacturing Units
Monitor and measure margins on weekly basis and instruct team on corrective actions if necessary.
Expedite with the manufacturing units After Sales teams as necessary.
Advise Sales team of any relevant contractual matters as appropriate.
Respond directly to customers to resolve any queries or issues.

What you bring

sap

salesforce

smartsheet

oscar