Next Geosolutions provides innovative geospatial data and solutions to support infrastructure projects.
✅ Monitor team workload and identify potential imbalances.
Recommend resource reallocation to the Document Manager.
Ensure Document Controllers prepare reporting templates in a timely manner, monitor team inputs, and manage on-time submission of the full report.
✅ Provide day-to-day technical supervision and guidance to the Document Control Team to ensure compliance, on-time submission, quality, and proper handling of project documentation.
Highlight anticipated workload challenges and propose mitigation plans for approval.
✅ Define internal distribution lists based on project communication matrices and ensure Document Controllers are correctly trained on usage.
✅ Ensure timely handover and continuity of documentation activities during scheduled absences or leave.
Once approved, coordinate with Project Managers (PMs) to ensure smooth transition and handover of tasks.
Report any escalations, complaints, or performance concerns to the Document Manager.
✅ Notify Document Manager and PMs of any technical issues impacting document management (e.g., client portal downtime, server outages) and support temporary solutions to maintain continuity.
🌍 Work on high-profile international projects
✅ Agree weekly issuance schedules for Document Timing Review Registers with the Document Manager and ensure timely delivery by assigned Document Controllers.
Review client document management specifications.
✅ Ensure Document Controllers attend weekly/monthly project or Client document control meetings when required.
Ensure correct implementation of required standards and templates within the project document management system.
✔ Advanced skills in MS excel, word, power point mandatory
✔ Strong understanding of document control systems, workflows, and client specifications
✔ Experience in Document Control roles within engineering / survey / offshore / oil and gas
✔ Excellent organisational & communication skills
📈 Opportunity to grow within a dynamic organisation
🤝 Collaborative & supportive environment