Document Control Specialist

Description

• Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
• The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool. This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Establish and maintain files; receive, index and scan documents. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
• Prepare transmittals, distribute documents, and retrieve documents.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing.

Requirements

• Shall have Bachelor's Degree in Construction Management, Engineering or a related field.
• Must be detail oriented and highly organized.
• Experience with public agencies contract administration is preferred.
• Professional Licensure and Society Memberships
• Microsoft Office Suite of software is required. Expertise in Excel required. Experience with Bluebeam/Adobe Acrobat is required.
• Experience with large-scale Document Control Software is preferred, Procore is highly desirable.
• Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
• Minimum of 3 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field;
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
• Effective oral and written communication skills.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Previous experience managing a Document Control effort for a large-scale construction project preferred.
• Demonstrated experience with routine Document Control hardware and software, such as scanners.

Benefits

• Dental insurance
• Employee Assistance Program
• Paid Holidays (8 days)
• Paid Time Off (16 days)
• Disability insurance
• Health insurance, including an option with a Health Savings Account
• Life Insurance and Accidental Death & Dismemberment
• Parental Leave (up to 80 hours)
• Vision insurance
• Back-Up Dependent Care (up to 10 days per year)
• Continuing Education Program
• Retirement Counseling
• 401(k) Plan
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)

Training + Development

Interview process

Visa Sponsorship

Security clearance