Administration Assistant (Temp)

Description

The Administrative Assistant supports a division and its departments by providing general clerical assistance to staff at all levels. Responsibilities include handling communications, managing office supplies, coordinating meetings and travel, and maintaining calendars and correspondence.

• Serve as liaison between supervisor, internal departments, vendors and clients.
• Provide prompt, professional service to internal and external customers.
• Prepare and distribute internal communications and act as central information hub.
• Manage daily administrative tasks such as mail, packages, expense reports, checks, courier services, and office supplies.
• Perform filing, typing, data entry and general clerical support for all departments.
• Answer phone inquiries, direct calls, take messages and route communications appropriately.
• Coordinate and schedule meetings, travel arrangements and conference rooms for the department.
• Maintain the supervisor’s calendar and arrange management staff schedules.
• Draft, edit and distribute letters, memos, reports and other departmental correspondence.
• Support office operations through photocopying, faxing and managing file storage.

Requirements

• Associate degree in Business Administration or related field (or equivalent experience).
• Minimum two years of office administrative experience; bilingual English/Spanish preferred.
• Proficiency with computer, filing, 10‑key, Microsoft Office (Outlook, Word, Excel) and preferably Oracle.
• Strong attention to detail, analytical skills and ability to prioritize multiple tasks under changing priorities.
• Excellent oral and written communication skills and a proactive, self‑motivated attitude.
• Effective teamwork and professional interaction with employees, vendors and clients at all levels.

Benefits

Rosendin offers competitive compensation, a robust benefits package, and employee stock ownership, encouraging long‑term vision and shared success. Candidates can explore future opportunities by creating an account or signing up for job alerts.

• Employee Stock Ownership Plan (ESOP) granting shareholder status.
• 401(k) retirement plan with company contributions.
• Annual performance‑based bonus program.
• 17 PTO days plus 10 paid holidays each year.
• Medical, dental, vision, term life, AD&D, disability, and voluntary life insurance.
• Pre‑tax flexible spending accounts for health and dependent care.
• Charitable giving match through the Rosendin Foundation.

Training + Development

Interview process

Visa Sponsorship

Security clearance