Secretary 1

Description

• Makes travel arrangements.
• Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• Prepares expense accounts;
• Work together in a collaborative team environment;
• Maintains, updates and reviews reference materials and manuals.
• Maintains an inventory of supplies and equipment;
• schedule and prioritize office workflow;
• Arranges and coordinates meetings (including space and equipment);
• Organizes and maintains files (including confidential files);
• Pulls and attaches related materials;
• Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
• Scans correspondence;
• Answers phones and takes messages;
• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• Orders supplies when necessary;
• Greets and directs visitors;
• operate office equipment which includes computers, tablets, and other electronic equipment;
• operate office suite software;
• Takes notes and/or meeting minutes;
• Reviews, routes and prioritizes mail.
• Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
• Writes minutes of meetings, lectures, conferences, etc. from rough draft;
• Designs office filing systems;
• take notes (shorthand, speedwriting or other method acceptable to the supervisor).
• Maintains time and attendance records;
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

Requirements

• Ability to
• business math;
• Experience performing clerical duties in a legal setting.
• First (1st) shift
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• interpersonal skills;
• Knowledge of
• Considerable knowledge of
• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Proofreads for content;
• Edits using knowledge of grammar, punctuation and spelling.
• proper grammar, punctuation and spelling;
• oral and written communication skills;
• Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).

Benefits

• A healthy work/life balance to all employees;
• We are an eligible Public Service Loan Forgiveness employer, which means you may be eligible to have qualifying student loans forgiven after 10 years of service.
• Professional growth and development opportunities;

Training + Development

Interview process

Visa Sponsorship

Security clearance