Senior Proposal Coordinator

Description

• Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones.
• Assist with maintaining and entering data into the CRM as it pertains to proposal-related request.
• Manage communication with clients during the proposal process, including clarifications and additional information requests.
• Collaborate with internal stakeholders, including sales, technical teams, finance, and legal, to gather the necessary information and create cohesive, compliant proposals.
• Attend Client meetings related to proposals as necessary.
• Manage the entire proposal lifecycle, from initial receipt of RFP/RFI to final submission, ensuring timely and accurate completion.
• Review, edit, and organize proposal content, ensuring it adheres to the company's style, tone, and formatting guidelines.
• Ensure that all proposal components are compliant with client specifications, regulatory requirements, and internal quality standards.
• Support the development and maintenance of proposal/marketing materials (e.g., project profiles, resumes, firm profiles).
• Assist with tracking and reviewing solicitations for Go/No-Go decisions.
• Manage and update the proposal content library to ensure up-to-date, accurate, and readily available information for future use.
• Ensure that the final proposal document is professionally presented, properly formatted, and free of errors.

Requirements

• Strong writing and editing skills, with an eye for detail.
• 5+ years of experience in proposal coordination, or a related role in the NYC A/E/C industry. Experience working with a subconsultant firm is a plus.
• Bachelor's degree in Communications, English, Journalism, Marketing, Business, or a related field.
• Experience working with CRM systems, with the ability to manage data entry and organization.
• Strong understanding of public procurement processes and proposal development best practices.
• Knowledge of major local public agencies and transportation agency experience is a plus.
• Excellent organizational skills and the ability to work both independently and collaboratively.
• Proficiency with Office 365 (particularly Word, Excel, SharePoint, and Teams).
• Ability to multi-task in a fast-paced environment.
• MUST have experience working prime proposals within the AEC sector

Benefits

• Great company culture that genuinely cares!
• 401k with 4% match
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Short Term and Long-Term Disability
• Company Holidays

Training + Development

Interview process

Visa Sponsorship

Security clearance