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ADMIN, FINANCE SUPPORT (FULL TIME)
Esfm® Usa
Admin and finance support handling contracts, vendor setup, invoicing, and office operations.
7d ago
$32 - $32
Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
Gaithersburg, MD
Office Full-Time
Company Size
10,000 Employees
Service Specialisms
Facility Management
Janitorial Services
Security Services
Maintenance Services
Project Management
Engineering Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
bookkeeping
procurement
contract management
vendor support
sap troubleshooting
invoice processing
- Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
- Completes work schedules, manages calendars and arranges appointments.
- Makes travel arrangements.
- Computes, records and proofreads data and other information.
- Procurement and contracts: Review and process PO requests (email and GB Site Ops inbox) upon France’s approval; create and submit MSAs/PSAs/Confidentiality Agreements; manage contract signatures with all DOA signatories; amend POs as needed.
- Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
- Completes and mails bills, contracts, policies, invoices and checks.
- Prepares meeting agendas, attends meetings and records/transcribes minutes.
- Finance operations: Process rents and leases for GB site buildings; review invoices for approval and payment; execute month-end accruals.
- Answers telephones, directs calls, takes messages and runs errands.
- Team coordination: Schedule meetings and coffee breaks; submit catering requests; handle additional tasks as assigned.
- Trains other staff members to perform work activities, such as using computer applications.
- Vendor and systems support: Set up new vendors for GB Site Ops; troubleshoot vendor setup issues; provide Coupa/SAP troubleshooting for the MRO team.
- Compiles, copies, sorts and files records of office activities, business transactions and other activities.
- Maintains and updates filing, inventory, mailing and database systems.
- Troubleshoots problems involving office equipment.
- Reviews files, records and other documents to obtain information to respond to requests.
- Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
- Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
- Processes and prepares documents, such as business or government forms and expense reports.
What you bring
finance coordinator
proofreading
editing
- Requirement: Previous finance coordinator experience is required.
- Types, formats, proofreads and edits correspondence, reports and other documents.
- Fixed Pay Rate: $32.00 per hour
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Interview process
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Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
- Founded with a focus on providing efficient, high-quality facilities management services across various sectors.
- Offers a comprehensive range of services, from janitorial and maintenance to specialized facilities management solutions.
- Notable for delivering tailored services in industries such as industrial, commercial, residential, and energy.
- Works with clients to optimize building operations, ensure cleanliness, and reduce operational costs.
- Experienced in managing complex and large-scale projects, focusing on sustainability and long-term value.
- Has a strong presence in both public and private sectors, delivering customized solutions that exceed client expectations.
- Integrity and Trust
- Commitment to Excellence
- Customer Focus
- Accountability
- Collaboration
Net zero by 2050
Carbon Emissions Target
A commitment to achieving net-zero carbon emissions by the year 2050.
- Active commitment to reducing energy consumption
- Implementation of waste reduction programs
- Promoting eco-friendly and sustainable procurement practices
- Dedicated to minimizing environmental footprint through sustainable operations
- Gender diversity and inclusion focus
- Ongoing efforts to enhance workforce diversity
Articles
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