Scheduling Coordinator at One Workplace in Santa Clara, CA | USD25-27 | Kablio

Role

Description

job packets

hedberg scheduler

budget review

process coordination

order tracking

team collaboration

Provide updates to Sales, Sales Support, and Project Management on required information to complete job packets
Coordinate with multiple departments and external customers to collect all required information and details needed to execute project on scheduled start date
Complete job packets for Lead Installer , Delivery Drivers and Service Technicians that includes job tasks/drawings, manifest, d elivery tickets, budget, OI forms, return inventory reports, and change order forms
Review budgets and scope of work on all projects to ensure manpower is allocated efficiently
Attend weekly and occasional pre-install meetings
Check internal system, Hedberg Scheduler, for upcoming projects 1-3 days in advance
Provide direction to all internal and external service providers regarding process, procedure and scheduling coordination
Assists as a liaison between Sales, Project Management, and the Warehouse to ensure accuracy of scheduled orders for Will Calls or Deliveries by Operation Field Team(s)
Confirm receipt date on all orders and product status
Collaborate in diverse teams to foster productive outcomes

Requirements

geo routing

scheduling software

customer service

problem solving

detail oriented

communication

Seeing, color perception, hearing/listening, clear speech, touching (dexterity)
Exceptional customer service skills with ability to provide friendly, professional service to One Workplace staff and clients
Basic to intermediate Geo Routing experience
Ability to sit for extended periods
Advanced attention to detail
Basic reading and writing skills
Self-motivated and able to work in deadline driven industry with minimal supervision
Ability to analyze and problem solve
Dedication and commitment to promote diversity, multiculturalism and inclusion in all work activities
High level of knowledge of scheduling software and/or ability to quickly master internal computer operating systems
Strong verbal and written communication skills

Benefits

Paid Parental Leave
Profit Sharing
401k + Employer Match
Medical/Dental/Vision Insurance
Wellness App with reimbursement of up to $500 per year
9 Paid holidays
15 days of PTO

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded with a vision to transform spaces into more functional and collaborative environments.
Has a strong focus on providing tailored solutions for office design, furniture, and technology integration.
Works with a wide array of industries, from education and healthcare to government and corporate sectors.
Partners with top manufacturers to offer cutting-edge products that enhance workplace efficiency and employee satisfaction.
Specializes in creating spaces that are not only visually appealing but also highly functional and adaptable.
Has a long history of successful projects that have earned recognition for design excellence and innovation.
Known for its ability to blend modern aesthetics with ergonomic functionality, creating spaces that foster creativity and productivity.
Delivers comprehensive services, from initial consultation to installation and long-term support, ensuring seamless execution.

Culture + Values

Think Big. Work Small.
Treat People like Family – and Projects
Innovate and be Relentlessly Curious.
Be You. and Be United.
Aim for Above and Beyond.
Work in ways that make you Proud.

Environment + Sustainability

Inclusion & Diversity

We celebrate people for who they are and that means creating an environment and culture of acceptance.
We believe that the best ideas win, and that requires unique perspectives.
We are a company that likes to say yes, tries to do the right thing even if it isn't always the easiest and puts people first.

Articles

Services

Connect

About Us

Role

Description

job packets

hedberg scheduler

budget review

process coordination

order tracking

team collaboration

Provide updates to Sales, Sales Support, and Project Management on required information to complete job packets
Coordinate with multiple departments and external customers to collect all required information and details needed to execute project on scheduled start date
Complete job packets for Lead Installer , Delivery Drivers and Service Technicians that includes job tasks/drawings, manifest, d elivery tickets, budget, OI forms, return inventory reports, and change order forms
Review budgets and scope of work on all projects to ensure manpower is allocated efficiently
Attend weekly and occasional pre-install meetings
Check internal system, Hedberg Scheduler, for upcoming projects 1-3 days in advance
Provide direction to all internal and external service providers regarding process, procedure and scheduling coordination
Assists as a liaison between Sales, Project Management, and the Warehouse to ensure accuracy of scheduled orders for Will Calls or Deliveries by Operation Field Team(s)
Confirm receipt date on all orders and product status
Collaborate in diverse teams to foster productive outcomes

Requirements

geo routing

scheduling software

customer service

problem solving

detail oriented

communication

Seeing, color perception, hearing/listening, clear speech, touching (dexterity)
Exceptional customer service skills with ability to provide friendly, professional service to One Workplace staff and clients
Basic to intermediate Geo Routing experience
Ability to sit for extended periods
Advanced attention to detail
Basic reading and writing skills
Self-motivated and able to work in deadline driven industry with minimal supervision
Ability to analyze and problem solve
Dedication and commitment to promote diversity, multiculturalism and inclusion in all work activities
High level of knowledge of scheduling software and/or ability to quickly master internal computer operating systems
Strong verbal and written communication skills

Benefits

Paid Parental Leave
Profit Sharing
401k + Employer Match
Medical/Dental/Vision Insurance
Wellness App with reimbursement of up to $500 per year
9 Paid holidays
15 days of PTO

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found