Scheduling Coordinator
One Workplace
Manages delivery tickets, paperwork, and scheduling liaison among sales, PM, and warehouse.
8 days ago ago
$25 - $27
Junior (1-3 years)
Full Time
Santa Clara, CA
Onsite
Company Size
500 Employees
Service Specialisms
Moves, Adds, Changes
Construction Project Management
Facilities Management
Furniture Installation
Storage + Asset Management
On‑Site Labor
Real Estate Analytics
FF&E Guidelines & Tools
Sector Specialisms
Workplace Consulting
Hospitality
Creative Studios
Technology
Furniture
Interior Construction
Services
In House Manufacturing
Role
What you would be doing
job packets
hedberg scheduler
budget review
process coordination
order tracking
team collaboration
- Provide updates to Sales, Sales Support, and Project Management on required information to complete job packets
- Coordinate with multiple departments and external customers to collect all required information and details needed to execute project on scheduled start date
- Complete job packets for Lead Installer , Delivery Drivers and Service Technicians that includes job tasks/drawings, manifest, d elivery tickets, budget, OI forms, return inventory reports, and change order forms
- Review budgets and scope of work on all projects to ensure manpower is allocated efficiently
- Attend weekly and occasional pre-install meetings
- Check internal system, Hedberg Scheduler, for upcoming projects 1-3 days in advance
- Provide direction to all internal and external service providers regarding process, procedure and scheduling coordination
- Assists as a liaison between Sales, Project Management, and the Warehouse to ensure accuracy of scheduled orders for Will Calls or Deliveries by Operation Field Team(s)
- Confirm receipt date on all orders and product status
- Collaborate in diverse teams to foster productive outcomes
What you bring
geo routing
scheduling software
customer service
problem solving
detail oriented
communication
- Seeing, color perception, hearing/listening, clear speech, touching (dexterity)
- Exceptional customer service skills with ability to provide friendly, professional service to One Workplace staff and clients
- Basic to intermediate Geo Routing experience
- Ability to sit for extended periods
- Advanced attention to detail
- Basic reading and writing skills
- Self-motivated and able to work in deadline driven industry with minimal supervision
- Ability to analyze and problem solve
- Dedication and commitment to promote diversity, multiculturalism and inclusion in all work activities
- High level of knowledge of scheduling software and/or ability to quickly master internal computer operating systems
- Strong verbal and written communication skills
- Paid Parental Leave
- Profit Sharing
- 401k + Employer Match
- Medical/Dental/Vision Insurance
- Wellness App with reimbursement of up to $500 per year
- 9 Paid holidays
- 15 days of PTO
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
- Founded with a vision to transform spaces into more functional and collaborative environments.
- Has a strong focus on providing tailored solutions for office design, furniture, and technology integration.
- Works with a wide array of industries, from education and healthcare to government and corporate sectors.
- Partners with top manufacturers to offer cutting-edge products that enhance workplace efficiency and employee satisfaction.
- Specializes in creating spaces that are not only visually appealing but also highly functional and adaptable.
- Has a long history of successful projects that have earned recognition for design excellence and innovation.
- Known for its ability to blend modern aesthetics with ergonomic functionality, creating spaces that foster creativity and productivity.
- Delivers comprehensive services, from initial consultation to installation and long-term support, ensuring seamless execution.
- Think Big. Work Small.
- Treat People like Family – and Projects
- Innovate and be Relentlessly Curious.
- Be You. and Be United.
- Aim for Above and Beyond.
- Work in ways that make you Proud.
- We celebrate people for who they are and that means creating an environment and culture of acceptance.
- We believe that the best ideas win, and that requires unique perspectives.
- We are a company that likes to say yes, tries to do the right thing even if it isn't always the easiest and puts people first.
Kablio AIIf you're someone who helps build and power the world (or dreams to), Kablio AI is your pocket-sized recruiter that gets you hired.
Copyright © 2025 Kablio